Legal Billing Assistant

Degan, Blanchard & Nash - New Orleans, LA

Full-time

New Orleans, LA

Professional, Scientific, and Technical Services

About the position

We are seeking a dedicated Billing/eBilling Assistant with a passion for law firm financial management. This role offers the potential for growth into other areas of financial management within the firm. The ideal candidate will be detail-oriented, a team player, and adept at multi-tasking in a fast-paced environment. The Billing Assistant will support the Billing Manager in preparing and processing invoices for clients, ensuring accuracy and timeliness in meeting monthly billing deadlines. This position will also involve assisting attorneys by providing budget information for ongoing matters and facilitating the emailing of electronic and non-electronic bills to clients as needed. Collaboration with attorneys to assist in entering time entries into Coyote is also a key responsibility, along with working closely with the Accounting Specialist to facilitate the posting of collections and accounts payable. The role may also include supporting the accounting team with ad hoc tasks and projects, and the list of responsibilities is not all-inclusive and may be subject to change based on the needs of the firm.

Responsibilities

• Support the Billing Manager in preparing and processing invoices for clients.
• Assist in meeting monthly billing deadlines for clients, ensuring accuracy and timeliness.
• Help provide budget information to attorneys for ongoing matters.
• Assist in providing rate and billing information for newly opened legal matters.
• Facilitate the emailing of electronic and non-electronic bills to clients as needed.
• Collaborate with attorneys to assist in entering time entries into Coyote as needed.
• Work closely with the Accounting Specialist to facilitate posting of collections and accounts payable.
• Support the accounting team with ad hoc tasks and projects.

Requirements

• Minimum of a college degree with coursework in accounting or finance preferred.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
• Experience with electronic billing websites, including opening new matters, adding timekeepers, verifying billing rates, and submitting invoices in LEDES format.
• Previous experience in law firm billing, familiarity with client billing guidelines, exceptions, and rates.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a team environment.
• Proficiency in Coyote Analytics or similar billing programs.

Benefits

• 401(k) Retirement Plan with an annual discretionary match
• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life Insurance: $25,000 coverage at no cost to the employee
• Long-Term Disability Insurance at no cost to the employee
• Generous PTO allotment
• Flexible Work Schedules
• Additional Supplemental insurances available