Legal E-Billing Coordinator

$48,526 - $161,000/Yr

Geico - New York, NY

Full-time - Mid Level

Remote - New York, NY

Insurance Carriers and Related Activities

About the position

The Legal eBilling Coordinator plays a crucial role in supporting the External Engagements Team within the legal department. This position combines high-level administrative support with eBilling coordination responsibilities, requiring strong technical, analytical, and project management skills. The ideal candidate will thrive in a fast-paced environment, demonstrate strategic focus, and effectively collaborate across departments to achieve the team's objectives. This hybrid role allows for a blend of in-office and remote work, based in Chevy Chase, MD or New York, NY.

Responsibilities

• Support the External Engagements Team with business planning, analysis, report preparation, and implementation of practice and firm initiatives.
• Manage the eBilling and legal matter management platform, including adding and closing matters, tracking budgets, managing expenses, addressing invoicing issues, and coordinating ad hoc projects.
• Act as the first point of contact for the External Engagements Team, monitoring the team inbox, responding to inquiries, and coordinating requests.
• Draft, edit, redline, and proofread legal and business documents; maintain and update organizational charts and presentations; manage physical and electronic files according to company policies.
• Assist with the development of standard operating procedures (SOPs) and drafting policies to streamline processes.
• Centralize eBilling communications, answer eBilling questions, and support invoice and timekeeper approval processes.
• Liaise between legal executives, internal teams (e.g., Finance, HR), outside counsel, and business clients.
• Assist in coordinating practice group meetings, firm-wide presentations, and training sessions on eBilling tools and technologies.
• Identify and coordinate training opportunities on eBilling processes and internal tools, including online reporting and matter management applications.
• Analyze data for reporting purposes, confirm report accuracy, and support special projects assigned by Legal Department leadership.
• Manage intake and routing of special requests, including handling shared email boxes or SharePoint sites.
• Coordinate with peer departments to support cross-functional projects, implement tools, and streamline workflows.

Requirements

• Bachelor's degree required, preferably in Business, Economics, Finance, Analytics, or a related field.
• 3-5+ years of experience as a billing coordinator, legal services pricing analyst, or similar role in a law firm, corporate legal, or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with the ability to create presentations, charts, graphs, and reports.
• Experience supporting senior leaders and coordinating legal or business activities.

Nice-to-haves

• Experience with eBilling software, legal matter management tools, or finance systems.
• Familiarity with legal department operations, processes, and working with senior executives.
• Previous experience in the insurance industry is a plus.

Benefits

• Premier Medical, Dental and Vision Insurance with no waiting period
• Paid Vacation, Sick and Parental Leave
• 401(k) Plan
• Tuition Reimbursement
• Paid Training and Licensures