Legal Executive Assistant

$95,000 - $125,000/Yr

ADVISOREY - New York, NY

Full-time - Mid Level

New York, NY

About the position

The Legal Executive Assistant will provide comprehensive administrative support to partners at a high-profile global law firm, primarily focusing on calendar management, travel arrangements, and document editing. This role requires a high level of discretion, organizational skills, and the ability to manage multiple tasks efficiently while ensuring client confidentiality and adherence to compliance standards.

Responsibilities

• Maintain calendars and schedules for attorneys
• Arrange domestic and international travel and create detailed itineraries
• Demonstrate ethical conduct and ensure client confidentiality
• Manage own work allocation, productivity, and quality of work with minimum supervision
• Perform other administrative and secretarial duties as they arise
• Support attorney in adhering to the firm's risk and compliance by tracking and uploading engagement letters/emails
• Assist with the billing process by developing a knowledge of billing procedures, editing bill narratives, preparing client bills, and liaising with Revenue Controllers
• Handle expense management, submitting claims on a weekly basis

Requirements

• 5+ years of administrative experience in law supporting partners
• Proficiency with MS Office and ability to work with legal technology
• Outstanding time-management and organizational skills
• Ability to multitask and possess good judgement
• Strong critical thinking and problem-solving skills
• Strong sense of discretion and integrity
• Excellent written and oral communication skills
• Attention to detail to ensure precision in work
• Positive attitude and capacity to collaborate effectively with colleagues

Nice-to-haves

• Legal administrative experience (3 years preferred)

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Life insurance