Legal Executive Assistant

$95,000 - $125,000/Yr

ADVISOREY - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

About the position

The Legal Executive Assistant plays a crucial role in supporting partners at a high-profile global law firm in San Francisco. This position is responsible for managing core administrative tasks such as calendar management, travel arrangements, and document editing, while ensuring client confidentiality and adherence to the firm's compliance standards. The role requires a proactive approach to managing work allocation and productivity with minimal supervision.

Responsibilities

• Maintain calendars and schedules for attorneys
• Arrange domestic and international travel and create detailed itineraries
• Demonstrate ethical conduct and ensure client confidentiality
• Manage own work allocation, productivity, and quality of work with minimum supervision
• Perform other administrative and secretarial duties as they arise
• Support attorney in adhering to the firm's risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines
• Assist with the billing process by developing a knowledge of billing procedures, editing bill narratives, preparing client bills, and liaising with Revenue Controllers on behalf of the attorneys
• Handle expense management, submitting claims on a weekly basis

Requirements

• 5+ years of administrative experience in law supporting partners
• Proficiency with MS Office and ability to work with legal technology
• Outstanding time-management and organizational skills
• Ability to multitask and possess good judgement to seek guidance or further input from others
• Strong critical thinking and problem-solving skills
• Strong sense of discretion and integrity
• Excellent written and oral communication skills
• Attention to detail to ensure precision in work
• Positive attitude and capacity to collaborate effectively with colleagues

Nice-to-haves

• Legal administrative experience (3 years preferred)

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Life insurance