Legal Executive Assistant

$71,190 - $105,780/Yr

Perkins Coie - Seattle, WA

Full-time - Mid Level

Seattle, WA

Professional, Scientific, and Technical Services

About the position

Perkins Coie is seeking a qualified, dynamic candidate to take on the role of Legal Executive Assistant (LEA) to provide assigned lawyers with high-level executive, administrative, and legal support with minimal supervision. This role will proactively support the firm's strategic objective to deepen and expand client relationships by consistently delivering exceptional service and anticipating the needs of lawyers and clients. The LEA will partner with firm departments and shared-services programs to produce legal work of outstanding quality, consistently and efficiently. In addition, as a member of the Perkins Coie LLP Business Professionals team, this position is responsible for promoting and maintaining the goodwill and reputation of the firm. In this capacity, the LEA is expected to maintain the highest level of professional conduct and confidentiality. The essential functions of this role include executive assistance, where the LEA will engage partners to manage calendars and scheduling, prioritize effectively, send timely reminders for deadlines, and ensure precise handling of all travel and meeting arrangements. The LEA will also assist in preparation of documents for client meetings, process mail, and coordinate deliveries to meet deadlines. Legal support is another critical aspect, where the LEA will provide specialized legal support leading to exceptional client service and work product, maintain oversight of lawyers' workloads, and collaborate with teams to provide comprehensive support for client matters. In terms of business development, the LEA will contribute to the success of the lawyers' client growth goals by maintaining and updating the firm's Customer Relationship Management (CRM) system, assisting with the organization of events, and coordinating client gift giving. The role also involves executing Work to Cash processes, preparing and processing accounting documents, and maintaining up-to-date desk references for all assigned lawyers. The LEA is expected to work independently and collaboratively, contributing as a highly effective member of the practice group team, while also maintaining an advanced knowledge of firm resources to facilitate problem-solving and optimizing processes.

Responsibilities

• Proactively engage partners to manage calendars and scheduling.
• Prioritize effectively and send timely reminders for deadlines.
• Ensure precise handling of all travel and meeting arrangements.
• Manage lawyers' emails and coordinate appropriate action and/or distribution.
• Assist in preparation of documents for client meetings and process mail.
• Provide technical guidance and stay informed about new software and updates.
• Oversee travel arrangements and engage with the travel department.
• Maintain oversight of lawyers' workloads and caseloads.
• Collaborate with teams to provide comprehensive support for client matters.
• Create, edit, revise, redline, and proofread documents.
• Maintain accurate and organized files in document management systems.
• Contribute to the success of the lawyers' client growth goals.
• Maintain and update the firm's CRM system with accurate client information.
• Assist with the organization and coordination of events.
• Execute Work to Cash processes including client intake and daily time entry.
• Prepare and process accounting documents as required.
• Assist with integration of new partners and senior counsel into the firm.
• Maintain an advanced knowledge of firm resources to facilitate problem-solving.

Requirements

• A minimum of five years of administrative and legal experience in a law firm, legal department, or other professional service environment.
• Three years of previous experience supporting 'C-level' executives or senior-level partners.
• Bachelor's degree or equivalent experience preferred.
• Strong interpersonal and writing skills, along with exceptional attention to detail.
• Ability to effectively prioritize work, manage multiple deadlines, and independently triage emails.
• Proficiency in the English language including excellent spelling, grammar, punctuation, form, and style.
• Ability to communicate effectively, both orally and in writing.
• Initiative, adept problem-solving capabilities, and good judgment.
• Ability to accurately type 75 wpm.
• Proficiency in all Microsoft Office applications.

Nice-to-haves

• Familiarity with various technology programs and ability to learn client-specific programs (e.g., Google Docs).
• Impeccable attendance and punctuality as well as a strong work ethic.
• Ability to exercise discretion and maintain a high level of confidentiality.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Parental leave
• Vision insurance