Legal/OEC Administrative Assistant

$45,760 - $91,520/Yr

Abbott Laboratories - Green Oaks, IL

Full-time - Entry Level

Green Oaks, IL

10,001+ employees

Miscellaneous Manufacturing

About the position

The Legal/OEC Administrative Assistant at Abbott provides essential administrative support to the Legal/OEC organization, including high-level executives and team members. This role is crucial for ensuring efficient operations within the department, managing various administrative tasks, and maintaining confidentiality in handling sensitive information.

Responsibilities

• Provide comprehensive administrative support to at least one Divisional Vice President (DVP) within the Legal/OEC organization.
• Manage calendars, schedule travel, and process expense reports.
• Create and modify business documents, answer phones, and manage correspondence.
• Utilize advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint and SAP.
• Interact consistently with high-level executives and work with cross-functional teams on projects.
• Build strong working relationships and networks to drive efficiency.
• Provide basic project management support and assist with meeting/event coordination.
• Conduct onboarding activities, including workspace set-ups for new employees.
• Prioritize workload to ensure departmental support needs are fulfilled.
• Maintain departmental files in compliance with corporate policy.

Requirements

• High School diploma or equivalent; some college preferred.
• 5+ years of previous administrative experience or equivalent required.
• Advanced verbal and written communication skills.
• Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required; SharePoint, SAP, and Concur experience preferred.
• High level of integrity and professionalism in handling sensitive information.
• Ability to manage competing priorities and work independently and as part of a team.
• Proactive problem solver with strong attention to detail.

Benefits

• Free medical coverage for employees via the Health Investment Plan (HIP) PPO.
• Excellent retirement savings plan with high employer contribution.
• Tuition reimbursement and the Freedom 2 Save student debt program.
• FreeU education benefit for obtaining a bachelor's degree.