Legal Office Receptionist/Secretary

Unclassified - San Luis Obispo, CA

Full-time

San Luis Obispo, CA

About the position

The Legal Office Receptionist/Secretary position at O'Neill & Woolpert is a vital role within the legal office, primarily responsible for managing the front desk and ensuring smooth operations. The receptionist/secretary will be the first point of contact for clients and visitors, making a positive impression through professional demeanor and effective communication. This position requires a blend of administrative skills and customer service, as the individual will be tasked with greeting visitors, answering phone calls, and taking notes and messages. The role also involves facilitating meetings, conferences, and appointments, ensuring that all necessary arrangements are made for a seamless experience. In addition to front desk duties, the receptionist/secretary will assist clients both in-person and over the telephone, providing them with the necessary information and support. Managing appointment schedules is a key responsibility, which includes updating files and filing documents accurately. The role may also require occasional trips to the bank, courthouse, and recorder's office, making it essential for the candidate to be organized and reliable. This position is in-person and offers flexibility in terms of full-time or part-time hours, ranging from 30 to 40 hours per week, depending on the candidate's availability and the office's needs.

Responsibilities

• Greet visitors and clients in a professional manner.
• Answer phone calls and take notes and messages accurately.
• Facilitate meetings, conferences, and appointments.
• Assist clients both in-person and over the telephone.
• Manage appointment schedules and update files.
• File documents and maintain organized records.
• Make trips to the bank, courthouse, and recorder's office as needed.

Requirements

• Strong communication skills, both verbal and written.
• Proficiency in office software and filing systems.
• Ability to manage multiple tasks and prioritize effectively.
• Customer service experience, preferably in a legal or professional setting.

Nice-to-haves

• Experience working in a legal office environment.
• Familiarity with legal terminology and procedures.

Benefits

• Flexible working hours (full-time or part-time options).