Legal Operations Analyst

Equinix • Tampa, FL

413d • Hybrid

About The Position

The Legal Operations Analyst at Equinix plays a crucial role in managing processes that support the legal and financial operations of the company. This position serves as the primary contact for vendor and law firm inquiries, oversees legal eBilling systems, manages budgets and accruals, and provides data-driven insights to enhance operational efficiency and compliance. The ideal candidate will leverage their expertise in legal operations and vendor management to drive improvements and ensure adherence to company policies.

Requirements

• Associate's degree in business administration, Finance, Legal Studies, or a related field; bachelor's degree preferred
• 5 years of experience in legal operations or Law Firm vendor management/Accounts Payable
• Proficiency in legal billing and accounts payable systems, including platforms like Onit, Coupa, and Oracle Cloud
• Advanced skills in Microsoft Office, particularly Excel, for financial analysis, budgeting, and expense tracking
• Strong understanding of legal industry best practices, with experience documenting processes and implementing operational improvements
• Exceptional communication, problem-solving, and multitasking abilities to collaborate effectively in a fast-paced environment

Nice To Haves

• Familiarity with Request for Proposal (RFP) processes and related tools is highly desirable

Responsibilities

• Serve as the primary point of contact for law firms and vendor queries regarding invoices and payments
• Oversee and review law firm timekeeper rates to ensure compliance with guidelines
• Manage vendor onboarding in legal eBilling systems (e.g., Onit) and accounts payable platforms (e.g., Coupa, Oracle Cloud)
• Process urgent payment requests and settlement payments as needed
• Track law firm activities to ensure compliance with agreed terms and company policies
• Ensure accurate routing of budget approvals for legal matters
• Monitor and reconcile discrepancies between eBilling and accounts payable systems
• Oversee the Global Legal Accrual process, ensuring timely and accurate reporting
• Request and manage user setup, onboarding, and training for legal systems
• Run periodic reports on pending invoices and audit open matters for accuracy and compliance
• Provide routine analysis and reporting to enhance transparency in legal spend
• Ensure proper receiving and closing of POs to maintain accurate records
• Develop, update, and maintain process documentation to support operational consistency
• Identify and implement process improvements to enhance efficiency and reduce costs
• Communicate vendor and spend management updates to the legal team
• Support legal systems through user onboarding, training, and responding to ad-hoc requests

Benefits

• Equinix is committed to providing an equitable work environment
• Opportunities for learning new skills and career growth
• Diversity in thought and contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree
• Number of Employees: 251-500 employees