Legal Operations Billing Specialist

$85,000 - $85,000/Yr

Disney - Burbank, CA

Full-time - Entry Level

Burbank, CA

Motion Picture and Sound Recording Industries

About the position

The Corporate Legal Operations Department is seeking a detail-oriented, organized, proactive, and responsive Legal Operations Specialist. This role is crucial for handling the processing, auditing, and reviewing of outside counsel and vendor invoices. The Specialist will be responsible for managing multiple invoices while collaborating with outside counsel billing staff and internal Disney attorneys. A thorough understanding of internal billing processes in accordance with Disney Legal's Outside Counsel Billing Guidelines and Disney's payment infrastructure is essential for success in this position. Key responsibilities include researching and troubleshooting issues with clients and vendors, managing vendor setup, processing incoming and outgoing wires and settlements, training end users, and administering processes where billing systems interface with accounting systems (middleware/SAP). The Specialist will also manage and assist with internal and external stakeholders regarding payment and incoming funds processes, ensuring timely responses to requests and questions from the centralized Legal eBilling email. The role involves communicating with outside counsel to manage non-compliance with Billing Guidelines, researching incoming funds, assigning account coding, entering data into the system, and notifying cash & banking with details. Additionally, the Specialist will perform first-level invoice reviews to ensure compliance with Disney Legal's Outside Counsel Billing Guidelines and Disney's Accounts Payable Standards, process cash funds related to Legal, and audit new matters for accuracy in financial coding and compliance. The Specialist will also collaborate on special projects as defined by the Legal Billing Manager or Legal Operations Manager, which may include preparing ad-hoc reports, system data clean-up, and process updates. Maintaining master data in systems such as Legal Tracker and SAP, researching new system features, and leading monthly training sessions for new hires are also part of the responsibilities.

Responsibilities

• Handle the processing, auditing, and reviewing of outside counsel and vendor invoices.
• Research and troubleshoot issues with clients and vendors.
• Manage vendor setup and process incoming/outgoing wires and settlements.
• Train end users and administer processes where billing systems interface with accounting systems (middleware/SAP).
• Review and respond to requests and questions from the centralized Legal eBilling email in a timely manner.
• Communicate with outside counsel to manage non-compliance with Billing Guidelines.
• Research incoming funds, assign account coding, and enter data into the system.
• Notify cash & banking with details and deposit checks/cash.
• Perform first-level invoice review to ensure compliance with Disney Legal's Outside Counsel Billing Guidelines.
• Process incoming and outgoing cash funds related to Legal, such as settlements or recoveries.
• Review and audit all new matters for accuracy in financial coding and compliance.
• Collaborate on special projects as defined by the Legal Billing Manager or Legal Operations Manager.
• Prepare ad-hoc reports, system data clean-up, and process updates.
• Maintain master data in systems (Legal Tracker and SAP).
• Research new system features and assist in the development of a rollout plan for end-users.
• Lead monthly training sessions and develop training materials for new hires.

Requirements

• At least 3 years experience in Accounts Payable (AP) or law firm operations.
• Extensive experience using Microsoft Office suite, specifically strong proficiency in Excel, Word, and PowerPoint.
• Ability to communicate clearly and effectively to a diverse array of audiences, including senior executives.
• Strong project management skills with the ability to prioritize and multitask while meeting tight deadlines.
• Ability to coordinate and liaise with multiple departments using sound judgment skills.

Nice-to-haves

• Passionate about transforming business operations using technology and creating a culture of continuous improvement.
• Knowledgeable about legal concepts and processes.

Benefits

• Medical benefits
• Financial benefits
• Bonus and/or long-term incentive units may be provided as part of the compensation package.