Vital Strategies Pte Ltd - New York, NY
posted 2 months ago
The Legal Operations Coordinator at Vital Strategies plays a crucial role in supporting the global legal team by managing day-to-day legal operations. This position involves a variety of responsibilities including knowledge management, project management, board meeting administration, and compliance checks. The Coordinator will serve as the official liaison for the legal department, providing training to new staff and acting as a key point of contact for internal and external requests. The role is designed to streamline processes and enhance the use of technology and automation systems to optimize legal operations, ensuring that the legal team operates efficiently and effectively. In this full-time position based in New York, the Coordinator will be responsible for owning knowledge management for the legal team, which includes drafting standard operating procedures (SOPs), educating stakeholders, and maintaining template libraries. The Coordinator will also project manage legal-adjacent projects in collaboration with various departments such as HR, Operations, Finance, Partnerships, and IT. Organizing and managing board of trustee meetings, preparing sensitive correspondence, and maintaining department files are also key responsibilities. The role requires the use of legal management systems and tools like DocuSign, and the Coordinator will educate internal business clients on how to utilize these systems effectively. Additionally, the Coordinator will manage the compliance check process for new subgrantees, vendors, independent contractors, and staff, track the legal budget and expenditures, and implement process improvements. The position also involves evaluating technologies to assess future needs and making recommendations for scalable tools to enhance department operations. The Coordinator will facilitate knowledge management through maintaining resources on the intranet, SharePoint, and Teams, and assist in coordinating legal issues and requests from Vital's international offices in various countries.