Bj Services - Miami, FL
posted 3 months ago
The Legal Practice Assistant plays a crucial role in supporting legal professionals by managing various administrative tasks essential for the smooth operation of a law office. This position requires a high level of organization, attention to detail, and the ability to work under tight deadlines. The assistant will be responsible for typing, proofreading, formatting, and editing legal documents, including correspondence, memoranda, and agreements. They will also assist in drafting documents as needed, ensuring that all materials are accurate and professionally presented. In addition to document management, the Legal Practice Assistant will open new client and matter files using the firm's software, calendar case-specific deadlines, and coordinate court hearings, depositions, and mediations. They will prepare documents for filing in both State and Federal courts and work closely with billing and collections coordinators to prepare and mail invoices. Maintaining electronic files and email correspondence is also a key responsibility, as is scheduling appointments, making travel arrangements, and setting up conference calls and video meetings. The role requires the assistant to improve efficiencies by utilizing various software applications, expanding their knowledge, and learning new skills to enhance the quality and efficiency of their work. Collaboration with colleagues and professionals in specified practice areas is essential, as is liaising with document services for all document production projects. The assistant must stay informed about practice-specific laws, rules, processes, and procedures, and effectively communicate with clients, colleagues, court personnel, and opposing counsel as directed. Basic research and analysis may also be required, along with other duties as assigned.