Legal Project Coordinator

$65,000 - $90,000/Yr

First Washington Realty - Bethesda, MD

Full-time - Entry Level

Bethesda, MD

Real Estate

About the position

The Legal Project Coordinator plays a crucial role in managing daily functions and processes within the legal department, providing administrative support, and enhancing efficiencies through technology. This position requires a resourceful individual who can coordinate tasks across departments, understand deal flow, and implement solutions that improve data sharing and accountability. The role is integral to fostering a cohesive team environment, despite geographical distances, and involves a variety of responsibilities from report generation to executive support for the General Counsel.

Responsibilities

• Create reports and tools for analysis of legal team metrics.
• Utilize the legal lease deal status tracker to summarize time-based metrics around deal flow.
• Pull regular reports from Everhour and Trello to create streamlined reports of legal team billings.
• Integrate data from multiple sources to report all-in costs associated with deals with IT support.
• Organize and administer team meetings, coordinating content with the General Counsel.
• Support and help create team-building activities and programs.
• Provide general administrative support for the legal team, including drafting legal correspondence and documents.
• Strategize and execute organizational methods for digital and paper files.
• Accurately tag and file documents for the legal team, with familiarity in real estate documents being a plus.
• Tag and code legal bills for reporting purposes, potentially training others in this process.
• Create internal legal invoices as needed.
• Circulate documents for signature using the company's digital signature program.
• Liaise between legal and other departments to create and implement procedural efficiencies.
• Provide executive administrative support to the General Counsel, including travel arrangements and expense reports.
• Support the lease administrator function by preparing execution packages and finalizing lease approval sheets.
• Undertake special projects as assigned by the General Counsel.

Requirements

• Bachelor's Degree or 3 years of legal support, executive support, or administrative experience.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal skills to build and sustain relationships across departments.
• Curious mindset comfortable with exploring new technologies.
• Resourceful problem solver with attention to detail.
• Excellent time management and prioritization skills in a fast-paced environment.
• Ability to learn tasks quickly, including self-teaching skills.
• Experienced with Microsoft Office Suite, Adobe, Sharepoint, and Teams.
• Knowledge of VTS, MRI, Avid, Concur, Trello, DocuSign, Litera, and/or Everhour is a plus.

Nice-to-haves

• Familiarity with real estate documents.
• Experience with digital tools for legal processes.

Benefits

• Competitive salary range of $65,000 - $90,000 per year.