Legal Secretary and Receptionist

$41,600 - $49,920/Yr

Tyson Law Firm, P.C. - Greenwood, IN

Full-time - Entry Level

Greenwood, IN

Professional, Scientific, and Technical Services

About the position

The Legal Secretary and Receptionist will manage the front desk of a law firm, serving as the first point of contact for clients and visitors. This role involves a variety of administrative and clerical tasks to support the organization, ensuring a welcoming environment and efficient office operations.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Assist with file maintenance and hearing preparation as needed

Requirements

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Great customer service attitude
• High school degree; additional certification in Office Management is a plus

Nice-to-haves

• Bilingual a Plus
• 1 year of experience in Microsoft Office (Preferred)
• 1 year of customer service experience (Required)

Benefits

• Paid time off
• Professional development assistance