Legal Secretary/Assistant/Paralegal 2+ YRS Exp REQ

Thomas Crawford - Langhorne, PA

Full-time - Entry Level

Remote - Langhorne, PA

Personal and Laundry Services

About the position

We are seeking a detail-oriented and organized Legal Secretary to join our team at Thomas F. Crawford, P.C. in Langhorne, PA. The ideal candidate will provide essential administrative support to our legal staff and assist in various legal tasks. This role is crucial in ensuring the smooth operation of our legal practice, and the successful candidate will be responsible for a variety of duties that contribute to the overall efficiency of our team. As a Legal Secretary, you will assist attorneys in preparing legal documents, including briefs and pleadings, and will be involved in e-filing and other related tasks. A key part of this role involves taking dictation and transcribing documents accurately. You will also maintain and organize both physical and electronic files, manage projects and tasks efficiently to ensure that deadlines are met, and handle clerical tasks such as answering phones and scheduling appointments. Proofreading legal documents for accuracy and completeness is another important responsibility, as is assisting in preparing for trials and hearings by organizing exhibits and documents. Additionally, you will communicate with clients professionally and assist in resolving inquiries, ensuring a high level of service is maintained. This position requires a proactive individual who can work independently with minimal supervision while demonstrating excellent organizational skills and the ability to prioritize tasks effectively. If you are passionate about the legal field and possess the required skills, we encourage you to apply and join our team to contribute to our legal practice while gaining valuable experience in a dynamic environment.

Responsibilities

• Assist attorneys in preparing legal documents, including briefs and pleadings, and e-filing.
• Draft emails and correspondence.
• Take dictation and transcribe documents accurately.
• Maintain and organize physical and electronic files.
• Manage projects/tasks efficiently to ensure deadlines are met.
• Handle clerical tasks such as answering phones and scheduling appointments.
• Proofread legal documents for accuracy and completeness.
• Assist in preparing for trials and hearings, including organizing exhibits and documents.
• Communicate with clients professionally and assist in resolving inquiries.

Requirements

• Proven experience as a Legal Secretary or similar role.
• Knowledge of legal procedures and terminology.
• Familiarity with Microsoft Word, Adobe, and dictation software.
• Strong ability to learn quickly and gather relevant information efficiently.
• Experience in a law office is a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Ability to work independently with minimal supervision.
• Strong communication skills, both written and verbal.
• Must type at least 75 WPM.

Nice-to-haves

• Experience in a law office is a plus.
• Ability to learn quickly and gather relevant information efficiently.

Benefits

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance