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Legal Secretary/Assistant
Steffan & Co., Incorporated - Cleveland, OH
posted 2 months ago
About the position
The Legal Secretary/Assistant position at Steffan & Co., Inc. is a hybrid role based in Cleveland, OH, designed to provide secretarial, administrative, and legal support to partners, associates, and paraprofessionals in the Advocacy or Transactional Legal Practice Groups. The role requires handling highly confidential information and involves a collaborative work culture within a premier law firm known for its global influence and comprehensive legal services.
Responsibilities
- Prepare, revise, and proofread legal documents and correspondence.
- Heavy scheduling, calendaring, and making domestic and some international travel arrangements.
- Handle logistics and planning of conferences and client meetings.
- Prepare expense and disbursement forms for reimbursement or payment.
- Maintain assignment calendars.
- Coordinate incoming/outgoing mail and packages.
- Answer telephones and relay messages appropriately.
- Prepare time sheets and review client bills.
- Maintain client and administrative files following firm procedures, including within the document management system.
- Communicate effectively using email or other forms of correspondence.
- Work with highly sensitive and confidential attorney compensation and packages.
Requirements
- A high school diploma is required; an Associate's or Bachelor's degree is preferred.
- A minimum of 3+ years of legal secretarial experience in a law firm is required.
- Proficiency with Microsoft Word, including converting, cleaning, and styling documents, table of contents, and authorities is required.
- Expert knowledge of Microsoft Outlook, Excel, and PowerPoint is required.
- Experience with accounting and any legal accounting/billing software is desired.
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
