Legal Secretary Assistant

$90,000 - $98,000/Yr

Steffan & Co., Incorporated - Washington, DC

posted 3 months ago

Full-time - Mid Level
Washington, DC
11-50 employees
Administrative and Support Services

About the position

The Senior Legal Secretary Assistant position is a vital role within a full-service national law firm located in Washington, DC, near the Farragut North & West Metro stops. This position offers a competitive salary range of $90,000 to $98,000, depending on experience, skills, and education, along with paid overtime and a bonus structure. The role is designed to support the managing partner and other partners within the labor and employment and regulatory practice groups. The work schedule is Monday through Friday from 9:00 AM to 5:30 PM, with occasional paid overtime expected. During the initial 90-day training period, the selected candidate will be required to work in the office five days a week. Following this training period, the position will transition to a hybrid work model, allowing for four days in the office and one day remote. The ideal candidate will possess extensive e-filing experience and a thorough understanding of both State and Federal court processes and procedures. Strong organizational skills, the ability to work independently, and excellent time management are essential for success in this role. As a Senior Legal Secretary Assistant, the candidate will be responsible for a variety of tasks that support the legal team, including monitoring deadlines, preparing legal documents, and assisting multiple attorneys. This position is crucial for ensuring that the legal team operates efficiently and effectively, contributing to the overall success of the firm.

Responsibilities

  • Extensive e-filing experience in both State and Federal courts.
  • Record and monitor deadlines through the firm docketing system and individual attorney calendar systems.
  • Prepare, proof, and format correspondence, pleadings, and other necessary documentation.
  • Organize and prepare notebooks for depositions, hearings, arbitrations, mediations, and trials.
  • Create and save documents in accordance with firm protocols.
  • Assist multiple attorneys.
  • Process attorney and client reimbursements and invoices.
  • Other duties as may be assigned.

Requirements

  • A minimum of 5 years of legal secretary, legal assistant, or legal AA experience in a law firm is required.
  • High level of competency with the Microsoft Office Suite, including Outlook, Word, and Excel.
  • Proficiency with creating and editing PDFs.
  • Ability to type/enter data.
  • Proven aptitude to learn new software applications.
  • Ability to write simple correspondence and routine messages.
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, or legal documents.
  • Knowledge of various legal programs like InTapp, Adobe, iManage, and NetDocs.
  • 60 wpm typing.

Benefits

  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Long-term disability (LTD)
  • Short-term disability (STD)
  • Life insurance
  • Commuter benefits
  • 401k
  • 22 days PTO
  • All holidays
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