Legal Secretary

$41,912 - $56,326/Yr

Maricopa County - Laurel, MD

Full-time - Entry Level

Laurel, MD

10,001+ employees

Executive, Legislative, and Other General Government Support

About the position

Are you looking for a career in a dynamic organization that embraces a can-do spirit? Do you thrive in a fast-paced environment where your contributions matter? Look no further than Maricopa County Public Fiduciary! We are a team that supports the County's most vulnerable citizens. The Legal Secretary provides secretarial assignments in Fiduciary Administration and serves as a back-up for the office support staff. Apply today and become a part of a motivated and engaged Public Fiduciary team! Join the Maricopa County Public Fiduciary and make a difference in the lives of Maricopa County's most vulnerable adults! Our dedicated team of professionals provides compassionate guardianship and conservatorship and handles final administration for those vulnerable adults who do not have another person or agency willing to serve. We are looking for individuals passionate about helping others and are interested in innovative and collaborative efforts to meet this growing population's needs!

Responsibilities

• Maintain legal case files, case logs, calendars, and schedules to keep the department organized and in compliance with statutory requirements.
• Prepare documents and exhibits for Director and MCAO Civil Attorney to ensure deadlines are met.
• Review legal documents for completeness and conformity to specific requirements.
• Identify deficiencies and discrepancies detected during file and document examination and take appropriate action.
• Assemble necessary information for legal proceedings, including working with fiduciaries and MCAO attorneys on requirements.
• Enter data, review databases, and retrieve information from a variety of sources.
• File legal documents, including petitions, pleadings, motions, notices, and obtain certified orders and letters from the Clerk of the Court to ensure deadlines are met, and cases are administered properly.
• Maintain continuous positive communication with staff, MCAO civil attorney, court staff, and external parties, such as court-appointed counsel, on Public Fiduciary legal cases to coordinate and collaborate with all parties to ensure a positive outcome.
• Train and mentor other legal secretaries and department staff on department processes, policies, and procedures.

Requirements

• High school diploma or GED.
• Two years of experience in a legal setting working in legal preparations and legal proceedings.

Nice-to-haves

• Professional work experience with probate court, including but not limited to guardianships, conservatorships, and decedent's estates.
• Experience managing high caseloads and working in fast-paced office environments with frequent interruptions.
• Experience providing services to the indigent, disenfranchised, or underrepresented.

Benefits

• Tuition Reimbursement
• Growth and stability since 1871
• Opportunities for growth and development within Maricopa County
• Exceptional work-life balance
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
• Paid vacation, sick, and parental (birth/adoption) leaves
• Extensive wellness program with $60 monthly medical premium discounts
• Employee discounts for goods and services