Legal Secretary

$41,600 - $41,600/Yr

Unclassified - Burlingame, CA

Full-time

Onsite - Burlingame, CA

About the position

The Legal Secretary position at a sole practitioner law office in Burlingame, CA, involves providing comprehensive legal and administrative support. The role requires significant legal experience and focuses on enhancing the efficiency of legal operations through effective communication, document management, and calendar organization.

Responsibilities

• Electronically file documents with California Superior Courts, California Court of Appeal, and administrative agencies.
• Proofread correspondence and pleadings.
• Maintain electronic calendar and court deadlines.
• Schedule inter-office conference calls and meetings with clients and opposing counsel.
• Anticipate the needs of attorneys to promote timekeeper efficiencies by drafting correspondence and preparing materials for meetings in advance.
• Review and follow-up on upcoming deadlines and appointments.
• Communicate professionally with clients, opposing counsel, vendors, and firm personnel.
• Assist with client billing and other administrative tasks involving firm management and operations.
• Organize physical files and assist with document management.

Requirements

• Experience as a legal secretary in a law office or other business office is preferred.
• Bachelor's degree preferred, but a High School Diploma, GED, or equivalent with relevant experience is acceptable.
• Strong computer proficiency in Microsoft Office, Adobe Acrobat, time entry, eFiling, and cloud-based Case Management System (CMS).
• Possess a professional interest in merging litigation administrative skills with office management duties.

Nice-to-haves

• Great attention to detail with excellent writing skills.
• Maintains a positive, professional, courteous, and flexible demeanor when dealing with clients.
• Exhibits professionalism by adhering to office policies, including attendance and confidentiality requirements.
• Demonstrates initiative, flexibility, problem-solving skills, and persistence.

Benefits

• Equal Opportunity Employer committed to non-discrimination and harassment-free workplace.