Legal Secretary

Thompson Hine Llp - Cincinnati, OH

Full-time - Entry Level

Remote - Cincinnati, OH

Professional, Scientific, and Technical Services

About the position

Thompson Hine LLP is seeking a full-time Legal Secretary to provide secretarial and administrative support to multiple timekeepers in their Cincinnati office. The role involves managing workflow, drafting legal documents, and ensuring effective communication with clients and staff. The Legal Secretary will play a crucial role in maintaining office organization and supporting the legal team in delivering high-quality service.

Responsibilities

• Provide secretarial and administrative assistance to three or more timekeepers.
• Draft correspondence, memoranda, and other legal documents for review.
• Answer telephone calls and manage messages effectively.
• Sort and date stamp incoming mail, ensuring timely delivery of outgoing mail.
• Maintain calendars, contact lists, and deadline reminders.
• Request new files and follow up on conflict of interest checks.
• Maintain attorney and general office files, preparing them for closure when necessary.
• Greet clients and visitors, ensuring excellent customer service and confidentiality.
• Make appointments and travel arrangements for attorneys/paralegals.
• Enter time into the timekeeping system and assist with billing processes.
• Collaborate with administrative support staff to ensure smooth operations.

Requirements

• High school diploma or equivalent.
• 5 years of experience with Microsoft Office applications.
• Legal administrative experience is preferred.
• Excellent proofreading and editing skills.
• Strong organizational skills and ability to prioritize tasks.
• Interpersonal skills to communicate effectively with clients and staff.
• Ability to work independently and handle multiple tasks under pressure.
• Proficient in Windows 7 and Microsoft 2010 Suite.

Nice-to-haves

• Working knowledge of internet research for legal purposes.
• Familiarity with court systems and procedures relevant to the practice area.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• Paid time off