Robert Half - San Francisco, CA
posted 4 months ago
A prestigious AM Law 100 firm is offering an exciting opportunity for an IP Legal Secretary (patent prosecution) in San Francisco, California. In this role, you will be responsible for a variety of administrative tasks within the legal field, from processing new client requests and preparing prosecution filings, to coordinating appointments and maintaining client files. This role is situated within a fast-paced, dynamic workplace where attention to detail is paramount. The team is collaborative and the salary and benefits are competitive. As an IP Legal Secretary, you will handle secretarial duties related to firm administration such as processing new client/matter requests, client bills, and time reports. You will transcribe dictation and compose correspondence for client-related affairs. Additionally, you will oversee the preparation and filing of prosecution filings for attorney/agent approval, manage electronic filing of Foreign/U.S. applications, and stay updated on upgrades related to electronic filing systems. Monitoring client files and deadlines using tools like PAIR and Pattsy Wave will also be part of your responsibilities. You will prepare and file assignment recordation online with the USPTO, carry out the distribution, sending, filing, and handling of completed work, and coordinate travel arrangements and meetings while maintaining appointment calendars for attorneys. Handling incoming and outgoing mail and providing secretarial assistance to visiting attorneys and attorneys whose secretaries are absent will also be required. This position demands a high level of confidentiality and discretion in handling sensitive information, as well as the ability to work under tight deadlines and manage multiple projects simultaneously.