Legal Secretary

$34,486 - $34,486/Yr

Unclassified - Hamilton, OH

Full-time - Entry Level

Hamilton, OH

About the position

The Legal Secretary at the Butler County Child Support Enforcement Agency plays a crucial role in supporting the Chief Legal Counsel and the legal unit by performing a variety of secretarial functions. This position requires prompt and regular attendance, as it is essential to maintain the workflow and efficiency of the legal team. The Legal Secretary will be responsible for typing all correspondence and drafting form letters for review, ensuring that all documents are prepared accurately and in a timely manner. Additionally, the role involves answering telephone inquiries for the Legal Unit, providing information as permitted by state and federal law, and utilizing the agency's computer system to input complete and accurate case information. The Legal Secretary will also be tasked with extracting and interpreting information regarding case demographics and casework, updating client information in the computer system as necessary, and preparing reports, statistical data, and detailed correspondence and legal documents. Proofreading copies for accuracy and making necessary corrections is a critical part of the job, as is filing motions, complaints, pleadings, affidavits, and other legal documents with local courts. The position requires collaboration with CSEA staff and related agencies, offices, courts, and other organizations to provide a high level of service to the agency's clients. Participation in all mandatory meetings, training sessions, or classes is required, and the Legal Secretary must preserve and protect the confidential nature of any information maintained by the agency. This role is vital for ensuring that the legal unit operates smoothly and effectively, contributing to the overall mission of the Butler County Child Support Enforcement Agency.

Responsibilities

• Perform all secretarial functions as needed and required by the supervising attorney.
• Type all correspondence and draft form letters for review.
• Answer telephone inquiries for the Legal Unit and provide information as permitted by state and federal law.
• Utilize the agency's computer system to input complete and accurate case information.
• Extract and accurately interpret information regarding both case demographics and casework.
• Update client information in the computer as necessary.
• Prepare reports, statistical data, and detailed correspondence and legal documents.
• Proof copies for accuracy and make corrections.
• File motions, complaints, pleadings, affidavits and other legal documents or actions with local Courts.
• Work with CSEA staff and related agencies, offices, courts, and other organizations in a respectful, cooperative and efficient manner.
• Attend and participate in all mandatory meetings, training sessions, or classes.
• Preserve and protect the confidential nature of any information maintained by the agency.

Requirements

• Associate's Degree or Word Processing Certification or two (2) years similar or equal work experience in an office environment performing job duties related to this position.
• Proficient in the use of office equipment.
• Knowledge of the legal system.
• Excellent verbal and written skills.
• Ability to use independent judgment when performing job related duties.
• Any combination of education, experience and/or training equivalent to the stated minimum qualifications.