Legal Secretary

Unclassified - Orlando, FL

Full-time - Entry Level

Orlando, FL

About the position

The law firm located in downtown Orlando is seeking a dedicated and experienced Legal Secretary to join their team. This position requires a minimum of 3 years of experience in a legal environment, where the candidate will play a crucial role in supporting attorneys and ensuring the smooth operation of the firm. The Legal Secretary will be responsible for a variety of tasks that are essential to the legal process, including managing schedules, deadlines, and communications with clients. The firm values its employees and offers competitive compensation, including a great salary and paid parking. The ideal candidate will be detail-oriented, organized, and possess a strong understanding of legal procedures and documentation.

Responsibilities

• Scheduling appointments and managing deadlines for attorneys.
• Screening phone calls and directing them appropriately.
• Maintaining and continuously updating electronic case files with all papers and pleadings.
• Assisting attorneys with preparation for depositions and hearings.
• Preparing hearing notebooks and compiling documents in response to production requests.
• Drafting production requests and interrogatories, as well as rough drafts of pleadings.
• Familiarizing with and adhering to Federal Court's rules and procedures, as well as Florida Rules of Civil Procedure and Business Court's rules.
• Communicating effectively with clients and managing their inquiries.
• Dictating and transcribing legal documents as needed.
• Filing and maintaining documents through CM/ECF and Florida State E-Filing Portal.
• Providing trial preparation and support to attorneys.
• Performing various administrative functions, including mileage reimbursement forms, scheduling depositions, and coordinating hearings.
• Drafting correspondences to clients and the court.
• Managing case files and ensuring all documentation is accurate and up-to-date.

Requirements

• At least 3 years of experience as a Legal Secretary or in a similar role.
• Strong scheduling and time management skills.
• Proficient in screening phone calls and managing communications.
• Experience in maintaining electronic case files and legal documentation.
• Ability to assist attorneys with deposition and trial preparation.
• Familiarity with Federal Court's rules and procedures.
• Knowledge of Florida Rules of Civil Procedure and Business Court's rules.
• Excellent communication skills, both written and verbal.
• Experience with dictation and transcription of legal documents.
• Proficient in filing and maintaining documents through CM/ECF and Florida State E-Filing Portal.
• Strong administrative skills and attention to detail.

Benefits

• Paid parking
• Medical insurance
• Competitive salary