Legal Secretary

Adams & Martin Group - Sausalito, CA

Full-time

Sausalito, CA

Administrative and Support Services

About the position

We are seeking a detail-oriented and organized Legal Assistant to join our reputable law firm based in Marin County. The role involves providing comprehensive administrative support in a legal environment, ensuring the accuracy and organization of legal documents and case materials, and assisting attorneys with various tasks to enhance operational efficiency.

Responsibilities

• Prepare and revise legal documents, correspondence, memoranda, and emails from both written form and transcription.
• Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, and other engagements.
• Review prepared materials to ensure accuracy, ensuring documents are free from typographical and grammatical errors and formatted according to firm standards.
• Sort, print, and distribute incoming mail and emails as appropriate.
• Arrange appointments and meetings for attorneys and manage calendar deadlines, recording important dates on the master calendar.
• Maintain client files and chron files to ensure organization and accessibility.
• Use transcription equipment and computer software to produce legal documents, as well as other office equipment like photocopiers, fax machines, and postage meters.
• Coordinate travel for attorneys, including booking hotels, flights, and transportation as needed.
• Assist in creating marketing materials, including pitch folders, attorney biographies, and PowerPoint presentations.
• Perform other duties as assigned to support the firm's daily operations.

Requirements

• Prior experience as a Legal Assistant or in a similar administrative role in a law firm environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and transcription equipment; familiarity with office equipment (photocopier, fax machine, postage meter).
• Strong proofreading skills to ensure accuracy and adherence to formatting standards.
• Ability to manage multiple tasks efficiently and maintain organized, up-to-date files.
• Demonstrates professionalism and a collaborative attitude within a team setting.

Benefits

• Competitive salary
• Benefits package
• Supportive work environment