Legal Secretary

White And Williams Llp - Philadelphia, PA

Full-time

Philadelphia, PA

Specialty Trade Contractors

About the position

The Philadelphia office of White and Williams LLP, a prominent multi-practice law firm, is seeking a dedicated and experienced Legal Secretary to join their team. This full-time position is ideal for candidates with a minimum of three years of legal experience, particularly in areas such as subrogation, commercial litigation, workers' compensation, general litigation, intellectual property, and product liability. The successful candidate will play a crucial role in supporting attorneys and ensuring the smooth operation of the legal office. As a Legal Secretary, you will be responsible for a variety of administrative tasks that are essential to the functioning of the legal team. This includes managing correspondence, preparing legal documents, maintaining files, and assisting with case management. Attention to detail is paramount, as you will be required to proofread documents and ensure compliance with legal standards. Excellent communication skills are also necessary, as you will interact with clients, attorneys, and court personnel regularly. The firm values proficiency in technology, particularly in Microsoft Word and Outlook, as these tools are integral to daily operations. Familiarity with iManage and E-filing systems is preferred, as these platforms enhance efficiency in document management and filing processes. The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment. This position offers an opportunity to contribute to a dynamic legal team and grow within a reputable law firm.

Responsibilities

• Manage correspondence and communication for attorneys.
• Prepare and format legal documents and pleadings.
• Maintain and organize case files and documentation.
• Assist with scheduling and calendar management for attorneys.
• Coordinate meetings and appointments with clients and court personnel.
• Perform E-filing and manage electronic document storage using iManage.
• Proofread and edit legal documents for accuracy and compliance.
• Provide general administrative support to the legal team.

Requirements

• Minimum of 3 years of legal experience.
• Proficiency in Microsoft Word and Outlook.
• Detail-oriented with strong organizational skills.
• Excellent communication skills, both written and verbal.

Nice-to-haves

• Experience in subrogation, commercial litigation, workers' compensation, general litigation, intellectual property, and product liability.
• Familiarity with iManage and E-filing systems.