Library Assistant, Senior - Acquisitions, UW Libraries

University of Wyoming - Laramie, WY

Full-time

Remote - Laramie, WY

Educational Services

About the position

The Library Assistant, Senior - Acquisitions at the University of Wyoming plays a crucial role in the Resource Discovery and Management Division of the Libraries. This position is responsible for managing the ordering and cataloging of library materials, ensuring accuracy in inventory and invoice processing, and supporting the overall efficiency of library operations. The role requires a working knowledge of library science techniques and practices, as well as strong organizational and communication skills.

Responsibilities

• Place orders for selected library materials with established vendors.
• Perform preorder searches in the library management system to avoid duplication of materials.
• Determine the best vendor for replacements for damaged library materials.
• Receive vendor shipments, both physical and electronic, and verify item condition against invoices.
• Assist with verifying access to electronic books in the library management system.
• Enter approved invoices for one-time purchases and continuing resources in the library management system.
• Create procurement card purchases in various accounting systems and post invoices in the library management system.
• Perform copy cataloging of purchased or donated library materials and edit cataloging records accordingly.
• Process item withdrawals, call number errors, and transfers of materials.
• Research and resolve order issues by communicating with vendors and selectors as assigned.
• Assist with loading records, receiving, returning, and maintaining Popular Reading Collection titles in the library management system.
• Assist with bulk record loading of items into the library management system for new orders and updates.
• Create, revise, and update training manuals and documentation for tasks related to duties.
• Assist with training others as assigned.

Requirements

• Associate's degree or equivalent combination of work and experience.
• 1-year work-related experience in a library, office, or similar setting.

Nice-to-haves

• Experience entering and searching for information in a database.
• Experience with MS Excel.
• Demonstrated ability to learn new software and applications.
• Experience using an integrated library system.
• Basic knowledge of library filing and cataloging systems.
• Excellent interpersonal skills.
• Demonstrated attention to detail.

Benefits

• Competitive Salary