LIFECYCLE GRANTS MANAGER

$76,200 - $101,448/Yr

University of Washington - Seattle, WA

Full-time - Mid Level

Seattle, WA

Educational Services

About the position

The Lifecycle Grants Manager at the University of Washington will serve as the primary resource for award sponsors, scientific collaborators, and university offices, managing faculty grants and Native-focused grants. This role encompasses both post-award and pre-award operations, ensuring compliance, financial reporting, and effective collaboration with Principal Investigators and other stakeholders. The position requires strong organizational and leadership skills to oversee grant management processes and support research initiatives.

Responsibilities

• Manage effort reporting for a subset of PIs in the division, including monthly effort review and compliance reporting.
• Develop monthly financial reports and meet quarterly with investigators to review financial spending and progress.
• Provide guidance based on performance metrics to optimize budget planning and analysis.
• Partner with Associate Director on post-award improvement efforts to strengthen compliance.
• Develop and foster effective relationships with PIs and study team staff to ensure execution of life cycle operations.
• Manage UW systems for tracking award activity and troubleshoot expenditure corrections.
• Collaborate with Principal Investigators on budget variations and development questions.
• Administer complex grant portfolios, ensuring deliverables are met and reports submitted.
• Establish subaward agreements with partnering institutions in collaboration with the Office of Sponsored Programs.
• Manage all pre-award operations for a subset of PIs, including proposal preparation and submission.
• Interpret and integrate institutional, federal, and sponsor guidelines into research administration operations.
• Provide counsel and mentoring to researchers on compliance and regulatory matters.
• Promote compliance and risk management in accordance with UW and sponsoring entities' policies.
• Monitor and assess compliance around research and fiscal processes.
• Serve as a mentor and resource for grant and administrative team members.
• Oversee staffing needs and manage recruitment, hiring, and training of new staff.

Requirements

• Master's degree in Business, Accounting, Public Health, Social Sciences, or related discipline.
• Four years of related experience, including at least 3 years of fiscal or project management experience.
• Experience in grants and contracts management in an academic, research, non-profit, or hospital setting.
• Excellent organization skills with strong attention to detail and problem-solving skills.
• Advanced skills with Microsoft Office Suite products, primarily Excel, Word, PowerPoint, and Outlook.
• Excellent written, verbal, and interpersonal communication skills.
• Customer-service orientation and initiative.

Nice-to-haves

• Familiarity with UW systems and software programs, notably Workday, Workday Finance, SAGE, and Award Portal.
• 3+ years of experience in grant and contract management in an academic, research, non-profit, or hospital setting.
• Prior experience overseeing large research and/or translational research programs.
• Experience working with Native communities, non-profits, and small businesses.

Benefits

• Generous benefits and work/life programs.
• Professional growth opportunities.
• Unique resources in a diverse and intellectually stimulating environment.