Litigation Legal Assistant

Eckert Seamans Cherin Mellott - Pittsburgh, PA

Full-time - Mid Level

Pittsburgh, PA

251-500 employees

Professional, Scientific, and Technical Services

About the position

Eckert Seamans is a full-service national law firm with a strong reputation and history of success that spans more than 65 years. With approximately 300 lawyers across a network of 15 offices, we provide clients with proactive, solution-oriented business and litigation counsel. We are seeking an experienced Litigation Legal Assistant for our Pittsburgh, Pennsylvania office. This role is crucial in supporting our attorneys and ensuring the smooth operation of our legal processes. The Litigation Legal Assistant will be responsible for a variety of tasks that include the preparation of legal documents, coordination of communication, and management of client files. The ideal candidate will have a strong background in legal administrative support, with a focus on litigation, and will be able to thrive in a fast-paced environment. The primary responsibilities of the Litigation Legal Assistant include the preparation of legal documents such as letters and correspondence, general utilization and submission of clerical and administrative forms such as check requests and expense reports, and coordination of conference calls and video conferences as requested. The assistant will also be responsible for entering attorney time in the timekeeping system, preparing mailings, and coordinating large-scale document jobs with Office Services. Daily monitoring of deadlines, calendars, voicemails, and answering phone calls are also essential tasks. The assistant will maintain client files, copy and scan documents, and assist in opening and closing client matters. Additionally, the assistant will provide general assistance firmwide as a member of the legal support team as needed and perform other related duties as assigned.

Responsibilities

• Preparation of legal documents such as letters and correspondence
• General utilization and submission of clerical and administrative forms such as check requests and expense reports
• Coordination of conference calls, video conferences and other interpersonal communication as requested
• Enter attorney time in timekeeping system
• Preparation of mailings
• Coordination of large-scale document jobs with Office Services
• Daily monitoring of deadlines, calendars, voicemails, answering of phone
• Maintain client files
• Copying and scanning of documents
• Open and closing of client matters
• Provide general assistance firmwide as a member of the legal support team as needed
• Perform other related duties as assigned

Requirements

• High school diploma or GED required; college degree preferred
• Minimum two years of experience as an assistant, preferably in a law firm environment
• Litigation legal administrative experience
• Strong verbal and written skills
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and multitask
• Ability to maintain confidentiality
• Ability to function well in a high-paced environment
• Knowledge of legal terminology and state and federal procedures
• Aptitude for learning new applications, systems and processes
• Proficient with electronic court filing preferred
• Proficient with Microsoft Office365 and Adobe
• Proficient with document management systems, iManage preferred
• Proficient with redlining, track changes, table of authorities and table of contents preferred
• Proficient with BKFS and/or Legal Tracker preferred

Benefits

• Commuter assistance
• Paid parental leave
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance