Litigation Legal Secretary ( Onsite 4 days in San Diego ) ( Full-Time )

$65,000 - $85,000/Yr

Career Developers - San Diego, CA

Full-time

Onsite - San Diego, CA

Administrative and Support Services

About the position

The Litigation Legal Secretary position is a full-time role based in San Diego, CA, requiring a hybrid work schedule of four days onsite and one day remote. The successful candidate will play a crucial role in supporting attorneys in litigation matters, ensuring that all necessary documentation is prepared and filed in accordance with federal and state court procedures. This position demands a strong understanding of litigation processes, including e-filings and trial procedures, as well as familiarity with California Judicial Council Forms. The ideal candidate will have at least three years of experience in a litigation environment, demonstrating proficiency in managing court forms and scheduling depositions with various stakeholders, including attorneys, clients, witnesses, and court reporters. In addition to document preparation and filing, the Litigation Legal Secretary will be responsible for managing the attorneys' calendars, coordinating travel arrangements, and ensuring that all deadlines are met. The role requires excellent organizational skills and the ability to work independently in a fast-paced environment. Strong written and verbal communication skills are essential, as the secretary will be responsible for preparing cover letters for attorney bills, submitting expense reports, and managing vendor bills. The position is not remote and requires a commitment to being present in the office to facilitate effective collaboration with the legal team.

Responsibilities

• Prepare pleadings and discovery documents for filing and service.
• Prepare court forms such as California Judicial Council Forms for attorneys to review.
• Schedule depositions with attorneys, clients, witnesses, and court reporters.
• Schedule conference calls and on-site/off-site meetings.
• Arrange and coordinate travel arrangements.
• Calendar depositions, hearings, trials, and all associated dates.
• Manage Outlook calendar of all appointments, conferences, and meetings.
• Open new matters, run conflict checks for partner's review, prepare engagement letters.
• Document management and organization, saving documents and emails to a document management system.
• Become familiar with court rules and filing procedures.
• Prepare cover letters for attorney bills.
• Submit attorney's expense reports.
• Manage bills for third-party vendors, process check requests, and follow up with accounting.

Requirements

• Must have 3+ years of Litigation experience.
• Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules.
• Must know Microsoft Office Suite (Word, Outlook, Excel).
• Experience working with a document management system.
• Strong interpersonal relationship skills.
• Excellent organizational skills with the ability to integrate into a fast-paced environment.
• Ability to prioritize and work independently.
• Work well under pressure, remain flexible, be proactive, resourceful, and efficient.
• Strong written and verbal communication skills.