Litigation Secretary

$95,000 - $105,000/Yr

Bartko Limited - San Francisco, CA

Full-time - Mid Level

Remote - San Francisco, CA

About the position

The Litigation Secretary at Bartko LLP plays a crucial role in supporting litigation attorneys by managing various administrative and document-related tasks. This position requires a high level of organization, communication skills, and familiarity with legal procedures, particularly in complex litigation and labor law. The secretary will be responsible for preparing and filing legal documents, maintaining attorney calendars, and ensuring effective communication with clients and courts.

Responsibilities

• Prepare and file documents in state, federal, and appellate courts, including creating TOAs and TOCs and compiling exhibits using Adobe.
• Deal professionally with co-workers, clients, courts, opposing counsel, and others as a representative of the firm.
• Perform administrative functions such as new case memos, expense reports, and time entry.
• Maintain attorneys' calendars by planning and scheduling meetings, depositions, mediations, teleconferences, and travel.
• Make all necessary travel arrangements, adhering to the firm's Travel Policy.
• Record and track deadlines through docketing and calendar system.
• Communicate with outside law firms to schedule depositions and other meetings as needed.
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros.
• Prepare and file pleading documents and discovery documents while consulting with the attorney.
• Assist multiple attorneys with heavy litigation dockets.

Requirements

• Minimum of 6 years of experience supporting litigation attorneys.
• In-depth knowledge of state and federal court rules and procedures.
• Experience with e-filing in both state and federal courts, including motion practice and under-seal filings.
• Familiarity with calendaring programs such as CompuLaw.
• Excellent word processing skills.
• Experience with iManage or similar document management systems.
• Proficient in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and organizational skills.
• Must have a professional demeanor.
• Willingness to take initiative and work with limited supervision in a deadline-driven environment.
• Detail-oriented, self-motivated, and ability to multi-task at a high-volume desk.
• Ability to work as a member of a strong litigation team.