Loan Documentation & Post-Closing Specialist

John Marshall Bancorp - Reston, VA

Reston, VA

Credit Intermediation and Related Activities

About the position

John Marshall Bank is looking for a Loan Documentation & Post-Closing Specialist II to play a critical role in managing the comprehensive review of commercial and consumer loan files during the post-closing stage. This role involves ensuring the accuracy, completeness, and compliance of all documentation, including exception tracking, collateral verification, UCC filings, and insurance verification. The Post-Closing Specialist II will handle complex issues, coordinate with internal teams and external partners, and resolve discrepancies to maintain high standards of loan file integrity.

Responsibilities

• Perform in-depth reviews of loan files and documentation for both commercial and consumer loans, ensuring accuracy, completeness, and adherence to complex approval processes, regulatory requirements, and company policies.
• Oversee and manage the setup of original document exceptions with a focus on complex scenarios.
• Handle complex recurring exceptions and life-of-loan tracking requirements.
• Adhere to established workflow procedures for the review and release of collateral.
• Ensure meticulous imaging and indexing of loan-related records in FDM.
• Manage Uniform Commercial Code (UCC) filings by preparing and processing original filings.
• Conduct thorough reviews of recorded instruments and final title policies to verify comprehensive collateral coverage.
• Perform detailed reviews of insurance coverage to ensure adequate protection of collateral.
• Upload insurance documentation to AFR or FDM for new loans and coordinate with internal teams to address discrepancies or issues.
• Engage and communicate with team members, Bank personnel, settlement agents, insurance companies, and vendors to clarify requirements.
• Conduct detailed pre-audit reviews of approval requirements, imaged loan documentation, loan operating systems, exception tracking, collateral, insurance, etc.
• Ensure orderly, safe, and secure control over original note/guaranty files.
• May be cross trained to assume additional functions in the Loan Administration area or share knowledge with colleagues to promote team development.
• Complete ongoing courses to maintain required compliance knowledge requirements.

Requirements

• High school diploma or equivalent
• Three years of experience in loan documentation review and tracking
• Understanding of commercial and consumer lending processes
• Advanced administrative and organizational skills
• Advanced computer skills and a high aptitude for new systems and databases

Nice-to-haves

• Degree or certification in finance, business, or a related field preferred.
• Ability to work independently in a dynamic, fast-paced environment and manage multiple tasks efficiently.
• Exceptional communication skills requiring extensive dialogues, conversations and explanations, both written and verbal.
• Self-starter with an eagerness to learn
• Excels at learning and performing new skills
• Ability to handle matters complex in nature and form viable solutions
• Advanced attention to detail and excellent organizational abilities.