State of Arkansas - Marianna, AR
posted 2 months ago
The Local Office Administrative Assistant plays a crucial role in supporting the operations of the Arkansas Department of Human Services (DHS) in Marianna, Arkansas. This position is governed by state and federal laws, as well as agency policies, and requires a high school diploma along with three years of experience in a clerical or administrative field. The assistant will work under general supervision, performing a variety of standard support duties that are essential for the smooth functioning of the department or program they are assigned to. The role demands proficiency in computer keyboarding, effective communication skills, and the ability to manage various administrative tasks efficiently. In this position, the assistant will be responsible for screening incoming calls, directing them appropriately, and taking messages as needed. They will greet visitors, provide assistance, and manage the distribution of mail and correspondence. The role also involves preparing outgoing mail, photocopying documents, and ensuring the confidentiality of sensitive information. The assistant will utilize standard office equipment and software, particularly the Microsoft Office Suite, to prepare and format various documents, including forms, reports, and correspondence. Routine data entry and maintaining the flow of paperwork within the department are also key responsibilities. The Local Office Administrative Assistant must possess excellent verbal and written communication skills, as they will be required to answer inquiries and may also schedule appointments and manage conference room bookings. The position is designed for individuals who are passionate about serving others and making a positive impact in the community, as the DHS is dedicated to ensuring the safety and well-being of Arkansans of all ages. The role offers a chance to contribute to meaningful work while enjoying the benefits of state employment, including a pension, maternity leave, and paid state holidays.