Looking for an Executive Administrative Assistant -

Unclassified - St. Petersburg, FL

Full-time - Executive

St. Petersburg, FL

About the position

We are seeking a highly organized and proactive Executive Assistant to join our team in Saint Petersburg. The ideal candidate will play a crucial role in supporting our executive team by managing schedules, coordinating meetings, and ensuring smooth communication across various departments. This position requires a dynamic individual who can think on their feet and adapt to changing priorities while maintaining a high level of professionalism and confidentiality. The Executive Assistant will be responsible for handling correspondence, preparing reports, and assisting with project management tasks as needed. Additionally, the candidate will be expected to take minutes during meetings and ensure that all action items are tracked and followed up on in a timely manner. The successful candidate will possess exceptional people skills, allowing them to interact effectively with clients, vendors, and team members. They should be comfortable managing multiple tasks simultaneously and have a keen eye for detail. Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, is essential for this role. Knowledge of monthly billing processes, including accounts receivable and accounts payable, as well as bookkeeping experience, will be highly beneficial. The Executive Assistant will also be responsible for organizing travel arrangements and preparing itineraries for executives, ensuring that all logistics are handled efficiently. As an equal employment opportunity employer, we are committed to creating a diverse and inclusive workplace. We welcome applications from all qualified candidates, regardless of disability or protected veteran status. If you are an energetic and articulate individual with a passion for supporting executive leadership, we encourage you to apply for this exciting opportunity.

Responsibilities

• Manage executive schedules and coordinate meetings
• Handle correspondence and communication on behalf of executives
• Prepare reports and presentations using Microsoft Office Suite
• Take minutes during meetings and track action items
• Organize travel arrangements and prepare itineraries
• Assist with project management tasks as needed
• Maintain confidentiality and professionalism in all interactions
• Support monthly billing processes, including accounts receivable and accounts payable
• Perform bookkeeping tasks as required

Requirements

• Strong organizational skills
• Ability to think on your feet
• Energetic and proactive attitude
• Excellent people skills
• Proficient in email and phone communication
• Savvy with Microsoft Excel and Word
• Proficient with PowerPoint
• Knowledge of monthly billing processes
• Experience with accounts receivable and accounts payable
• Bookkeeping experience
• Articulate and clear in communication