Looking for dynamic EA/Project Manager to support AI/Biotech Exec

$45,760 - $54,080/Yr

In Vivo Group - Bellingham, WA

Full-time - Entry Level

Hybrid - Bellingham, WA

About the position

The Executive Assistant and Project Manager will support a dynamic executive engaged in AI, biotechnology, media, and public policy initiatives. This role offers a unique opportunity to gain executive exposure and be involved in high-impact projects, including collaboration with Congress and Fortune 500 companies.

Responsibilities

• Coordinate meetings, travel, and deadlines across multiple time zones and stakeholders.
• Handle email correspondence, draft responses, and ensure follow-up on critical tasks.
• Assist in tracking progress across various projects, ensuring deadlines are met.
• Research, plan, and book travel arrangements for business and personal trips.
• Manage expense tracking, file organization, and other administrative tasks.

Requirements

• Minimum Bachelor's degree required.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace, Notion, and Slack.

Nice-to-haves

• Familiarity with social media platforms and scheduling software.
• Prior experience supporting a high-performing executive.

Benefits

• Opportunities for growth and additional responsibilities over time.