Maintenance and Fleet Operations Coordinator

Mid-America Christian University - Oklahoma City, OK

Full-time - Mid Level

Oklahoma City, OK

Educational Services

About the position

The Maintenance and Fleet Operations Coordinator is responsible for overseeing the management of maintenance operations, fleet scheduling, helpdesk tickets, and resource allocation within the department. This role is essential for ensuring that departmental budgets align with financial goals, managing vendor relationships, and completing preventive maintenance tasks on schedule. The coordinator will also engage in project management, strategic planning, and policy oversight, contributing to the overall efficiency and workflow of the department while assisting in event preparations alongside the facilities team.

Responsibilities

• Assist the Director of Facilities in tracking department budgets and ensuring expenditures align with financial goals.
• Work closely with vendors to negotiate terms and foster long-term relationships.
• Oversee credit card transactions for the department head, ensuring accurate documentation and prompt processing.
• Respond to helpdesk ticket submissions promptly, ensuring timely communication and resolution of issues.
• Coordinate with maintenance staff to dispatch personnel effectively and prioritize urgent tasks.
• Prepare and submit weekly progress reports summarizing staff achievements and project updates.
• Allocate 10% of working hours to assist in event preparation with the facilities team.
• Assist with project management, including defining timelines and managing resources.
• Develop and maintain a preventive maintenance schedule for department vehicles.
• Manage the department's fleet, ensuring optimal vehicle use and compliance with policies.
• Maintain accurate records of vehicle usage, fuel consumption, and maintenance schedules.
• Conduct pre-event audits of facilities and grounds to ensure quality standards are met.
• Collaborate in developing strategic plans to improve grounds, facilities, and fleet management.
• Monitor compliance with safety regulations and report non-compliance issues.
• Identify areas for workflow improvement and implement process optimizations.
• Regularly review, update, and enforce departmental policies to comply with industry standards.
• Oversee the management of on-campus apartments, ensuring proper maintenance and timely issue resolution.

Requirements

• Bachelor's degree in business, operations, facility management, or a related field preferred.
• 1-3 years of experience in maintenance operations, fleet management, or related fields.
• Strong project management skills with the ability to handle multiple tasks and deadlines.
• Excellent communication and customer service skills.
• Knowledge of budget management and financial tracking.
• Ability to manage vendor relationships and negotiate terms.
• Proficiency in policy development and implementation.
• Knowledge of safety regulations and vehicle maintenance standards.
• Organizational skills with attention to detail.
• Ability to work collaboratively across teams and manage operational duties.
• Problem-solving and critical-thinking skills with a focus on continuous improvement.
• Time management and prioritization skills.

Nice-to-haves

• Experience with web-based applications and the Microsoft Office suite.