Maintenance Data Entry Clerk

$41,600 - $52,000/Yr

Unclassified - Compton, CA

Full-time - Entry Level

Compton, CA

About the position

The Maintenance Data Entry Clerk at AiLO Logistics is a temporary position based in Compton, CA, designed to support the processing of invoices and ensure the accuracy of vendor pricing. This role is crucial for maintaining the operational efficiency of the company, which has been recognized for its outstanding management of time-sensitive transportation services. The clerk will report directly to the Regional Maintenance Manager and will be responsible for various tasks that require attention to detail and strong organizational skills. In this position, the clerk will process vendor invoices using the company's Transportation Management System (TMS) software, communicate with vendors regarding any discrepancies, and ensure compliance with customer contracts. The role also involves collaboration with the accounting department to ensure timely processing and payment of invoices, as well as daily management of purchase order reports. The clerk will track maintenance purchases, enter equipment mileage, and allocate fuel transactions, contributing to the overall efficiency of the logistics operations. Candidates for this role should be computer savvy, able to thrive in a fast-paced environment, and possess the ability to prioritize tasks effectively. This position offers an excellent opportunity for individuals looking to develop their careers in a dynamic and growing company that values sustainability and innovation in the logistics sector.

Responsibilities

• Processing vendor invoices in TMS software (TMT).
• Communicating with vendors regarding invoice issues.
• Ensuring orders comply with allowable terms based on customer contracts.
• Collaborating with accounting to ensure timely processing and payment of invoices.
• Managing and updating the Purchase Order report daily.
• Following Standard Operating Procedures (SOP) for each customer.
• Tracking and recording receipts for maintenance purchases.
• Entering equipment mileage submitted by Operation Managers.
• Allocating fuel transactions for the accounting team.
• Performing other duties and tasks as necessary.

Requirements

• High school diploma or GED.
• Ability to use Microsoft Excel and Word.
• Familiarity with accounting and inventory tracking software.
• Strong organizational skills.
• Ability to consistently meet deadlines.
• Strong communication skills.