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Vanguard Resources - San Antonio, TX
posted about 2 months ago
About the position
The Office/Systems Coordinator - Accounting & HR at Vanguard Resources, Inc. is a full-time, salaried-exempt position responsible for supporting the maintenance department within a hospital environment. This role involves a blend of accounting, human resources, and administrative tasks, ensuring smooth operations at the Blue Skies of Texas retirement community. The coordinator will act as a liaison between the maintenance department and corporate office, handling payroll, employee benefits, and various accounting functions while maintaining a focus on accuracy and detail.
Responsibilities
- Support the maintenance department with daily accounting functions.
- Process complex billing, invoicing, and purchase orders accurately.
- Manage data entry and tracking of high-volume invoicing and accounts payables.
- Facilitate payroll system updates and processes for the department.
- Assist with employee benefit plans and resolve benefits-related issues.
- Coordinate recruiting and hiring activities, including job postings and candidate outreach.
- Oversee concierge service requests and manage job scheduling and billing.
- Create periodic reports for leadership and clients.
- Maintain compliance files and assist in event coordination.
Requirements
- High school diploma or GED equivalent required.
- Minimum 2-5 years' experience in accounting and accounting systems preferred.
- Proficiency in MS Office Suite required.
- Experience with HR software systems is a plus.
- Excellent time management skills and ability to multi-task.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work efficiently in a fast-paced environment.
Nice-to-haves
- Previous experience in a manufacturing, maintenance, mechanical, or electrical environment is a plus.
- Experience working in an HR/Payroll system is beneficial.
- Previous recruiting experience is helpful.
Benefits
- 401(k) retirement program with employer matching.
- Medical, dental, and vision insurance.
- Long & short-term disability programs available.
- Basic life insurance with options for additional coverage.
- Robust paid time off (PTO) program with cash-out options.
