Maintenance Operations Coordinator/Program Specialist II

$51,668 - $73,255/Yr

Community Development Commission of the County of Los Angeles - Central LA, CA

Full-time - Entry Level

Central LA, CA

About the position

The Maintenance Operations Coordinator/Program Specialist II plays a crucial role in managing the operations of the maintenance office for the West Hollywood/Kings Road Housing Development. This position involves processing invoices, work orders, and procuring goods and services to ensure the maintenance and safety of housing units. The role requires effective communication and coordination with maintenance staff, residents, and vendors to enhance the quality of life for residents in public and affordable housing.

Responsibilities

• Prioritizes, schedules, receives, and inputs work orders from staff and residents.
• Assigns work orders to maintenance staff.
• Runs work order status reports to prevent backlog, verifies correct work order status and type.
• Generates monthly tenant billing and tenant charge notices.
• Schedules and coordinates unit inspections and updates results in the system.
• Schedules and coordinates pest control notices.
• Coordinates painting, flooring and cleaning vendors for vacant units.
• Reviews and processes invoices for payment.
• Procures services and materials to ensure housing units and the property are safe and in good repair.
• Generates and tracks balance of active purchase orders and ensures funds are available.
• Tracks all expenditures and site inventory.
• Prepares budgetary, maintenance, and administrative reports.
• Performs timekeeping duties, reviews all employee timecards, and prepares timecard adjustments.
• Provides customer service and ensures prompt response to resident inquiries regarding work order status.
• Attends training and meetings.
• Performs other related duties as assigned.

Requirements

• High School diploma or equivalent.
• Two (2) years of experience in the administration and coordination of complex office operations that involve data entry, customer service, and coordination of goods and services.
• Experience utilizing Yardi or similar housing software program.
• Experience supporting the management of residential buildings or subsidized housing programs.
• Experience assisting with preparing budgets.
• Experience processing invoices.
• Experience processing work orders.

Nice-to-haves

• Experience in public procurement of goods and services.
• Knowledge of mathematics and business statistics.

Benefits

• Salary range of $51,668.28 - $73,254.54 annually based on qualifications.
• Opportunities for professional development and training.