Management and Program Assistant

United States Department of Transportation • Des Moines, WA

437d • $60,794 - $79,030 • Onsite

About The Position

The Management and Program Assistant at the US Federal Aviation Administration (FAA) plays a crucial role in supporting the office's programs, policies, and procedures. This position involves a variety of administrative tasks, including document management, budget tracking, and data analysis, contributing to the overall efficiency and effectiveness of the organizational unit. The assistant will also serve as a liaison between various offices, ensuring smooth communication and coordination of activities.

Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• At least one year of specialized experience equivalent to FG/GS-07 in the Federal Service, including experience in calendar management, travel, budget, and property management.
• Experience in composing correspondence, maintaining files, and analyzing administrative processes.

Nice To Haves

• Experience with financial applications such as DELPHI, REGIS, PRISM, and PCPS.
• Familiarity with CRU-X and eLMS software applications.

Responsibilities

• Perform general office administration tasks including document preparation and management.
• Compile, track, and analyze information related to budget expenditures and program data.
• Enter and track budget expenditures, purchase supplies, and manage inventory.
• Establish, organize, and manage files and records, ensuring compliance with administrative policies.
• Schedule meetings, prepare correspondence, and manage time and attendance records.
• Assist in the implementation of new office policies and systems, maintaining calendars and travel records.
• Prepare travel orders and review travel vouchers for compliance and accuracy.
• Initiate and review procurement requests for equipment and supplies, ensuring adherence to policy.
• Conduct property inventories and manage assigned agency property using the Automated Inventory Tracking System (AITS).
• Utilize various computer programs and financial applications to analyze and troubleshoot data.

Benefits

• Comprehensive benefits package as a federal employee, including health insurance and retirement plans.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Administration of Economic Programs
• Education Level: No Education Listed