Manager, Meetings & Events - Temporary Position

$75,000 - $85,000/Yr

Leadingage California - Sacramento, CA

Full-time - Mid Level

Remote - Sacramento, CA

11-50 employees

Nursing and Residential Care Facilities

About the position

The Manager of Meetings & Events is responsible for coordinating all aspects of conferences, meetings, and events for LeadingAge California. This role requires strong organizational skills, excellent time management, and attention to detail to ensure the seamless execution of events. The position is temporary until June 30, 2025, and involves working closely with various stakeholders to manage logistics, marketing, and post-event reporting.

Responsibilities

• Oversees and facilitates all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing and post-event reporting
• Assists with the management of contracts, speaker bios, session descriptions, handouts and RFPs
• Assists with the association's leadership development program, EMERGE
• Oversees creation of marketing and communication plans for events via email, web and print
• Coordinates creation of event brochures, publications and marketing materials
• Manages hotel BEOs, budgets, reconciliation of meeting invoices at the conclusion of meeting, and coordinates preparation for payment
• Oversees meeting preparation, supplies ordering and packing/shipping of event materials
• Coordinates travel, lodging and expenses for participants/speakers as needed
• Builds and maintains strong relationships with business partners, sponsors and exhibitors
• Manages exhibit sales and exhibit hall, secures sponsors for conferences and special events
• Performs a variety of administrative functions related to meetings and events, including database management duties, and close coordination with finance staff on related billing and accounting matters
• Tracks expenses for event budget reconciliation and assures accuracy for billing and accounting purposes
• Creates and analyzes online evaluations and prepare post-event reports
• Performs other duties as may be assigned by the Vice President of Education, Chief Education & Marketing Officer and/or CEO

Requirements

• Strong time-management and interpersonal skills with an emphasis on customer service
• Strong oral and written communication skills to interact effectively with staff, members, outside organizations and suppliers
• Excellent computer skills (Microsoft Office Suite, Basic HTML, Association Membership System, exhibit management systems, such as EXPOCAD and ClearVantage)
• Three (3) years association meeting planner experience
• Minimum AA degree required; Bachelor's degree preferred
• Certified Meeting Professional (CMP) preferred

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance