Manager of Event Logistics & Planning, Events Center of Excellence

L.E.K. Consulting - Boston, MA

Full-time - Mid Level

Hybrid - Boston, MA

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

The Manager of Event Logistics & Planning at L.E.K. Consulting is a pivotal role responsible for overseeing the logistical operations of all internal events across the United States. This position requires a strategic leader who can effectively manage multiple events simultaneously, ensuring that each event is executed flawlessly from conception to completion. The Manager will collaborate closely with internal stakeholders to design events that align with the firm’s objectives, while also conducting thorough research to identify suitable venues that meet the specific needs of each event. This includes negotiating contracts with vendors and navigating L.E.K.'s legal processes to ensure compliance and efficiency. In addition to event design and venue selection, the Manager will be tasked with preparing detailed budget projections for each event, managing the overall events portfolio to adhere to financial constraints. This role demands high-level organizational skills, as the Manager will coordinate logistics such as booking event spaces, arranging catering services, ordering necessary supplies, and ensuring that audio/visual equipment is set up and functioning properly. Maintaining strong vendor relationships is crucial, as is the ability to handle follow-up tasks and reporting after each event to assess success and areas for improvement. The Manager will also work directly with firm leadership to ensure that all events align with the strategic goals of the organization. This includes updating and maintaining firm calendars to support business needs and collaborating with the finance and operations teams to manage vendor deposits and invoices. The role may also involve providing support for office events, offering expertise in venue selection and contract negotiations as needed. Overall, this position is integral to enhancing the firm’s internal culture and ensuring that events are memorable and impactful.

Responsibilities

• Plan, budget, coordinate and track all US firm events, retreats, and conferences
• Manage event logistics, including booking event space, arranging food and beverage, ordering supplies, and coordinating audio/visual equipment
• Manage event budgets, including pre-estimated expenses through final reports
• Maintain vendor relationships, as needed
• Maintain complete and accurate records for each event
• Handle follow-up tasks and reporting after each event
• Complete and submit documentation for events, including event proposals, staff travel authorizations, hotels arrangements, payment requests, etc.
• Assist in the execution of internal events, as needed
• Work directly with firm leadership on recording, tracking, and all
• Work closely with the finance and operations team to manage vendor event deposits and invoices, along with timely submission and managing budget requirements for each event
• Provide support and expertise for office events, as needed, including consulting on venue selection and negotiating contracts
• Update and maintain firm calendars, ensuring accuracy to support business needs

Requirements

• 9-12 years of experience managing large corporate events
• High-level organizational skills, managing complex and diverse event components while adhering to timelines and budgets
• Excellent communication skills with experience managing various personalities and expertise working with senior executives/leadership
• Problem solving and resourcefulness skills to manage unforeseen challenges and remain nimble and creative
• Ability to make quick, accurate decisions while providing clear guidance and support
• Ability to negotiate and budget for events and make event projections
• Proficiency prioritizing tasks effectively and delegating responsibilities to support staff, as appropriate, when scaling up for larger events