Manager of Facility Systems

Harvard Law School - Cambridge, MA

Full-time - Manager

Cambridge, MA

About the position

The Manager of Facility Systems is a pivotal role within the Faculty of Arts and Sciences, responsible for overseeing a wide range of support functions and activities related to building systems, maintenance, and services at the SEAS Science and Engineering Complex located at 150 Western Ave, Allston. This facility encompasses approximately 500,000 square feet of lab, office, and classroom space, necessitating a comprehensive approach to facility management. The position requires a strong focus on facility budget control, ensuring that all systems comply with Federal, State, Local, and University standards. In this role, the Manager of Facility Systems will supervise and manage direct reports who are responsible for critical systems such as HVAC, electrical, plumbing, fire/life safety, elevators, and generators. The manager will ensure that all maintenance contractors perform their duties effectively, directing them to provide continuous service of mechanical and Life Safety Systems. Coordination with trades and service providers is essential for day-to-day mechanical operations, preventative maintenance, and addressing customer requests. The manager will also analyze data to develop preventative maintenance programs aimed at maximizing efficiencies and supporting the University’s sustainability goals. The position involves long-term planning for mechanical and structural systems, including maintaining the Accruent/VFA database and assessing building conditions. The manager will also handle Environmental Health and Safety issues, ensuring compliance with various safety regulations and plans. This includes overseeing overtime projects and working closely with the Manager of Facilities Operations on building commissioning processes. Additionally, the manager will supervise the procurement of services, parts, and equipment, maintain inventory, and enhance the SEAS Computer Aided Facility Management (CAFM) system to ensure optimal performance of all systems. Training of existing and new trades staff is also a key responsibility, along with reviewing plans and submittals for new and renovated building systems.

Responsibilities

• Supervise, manage, and assign tasks to direct reports responsible for HVAC, electrical, plumbing, fire/life safety, elevators, generators, and other systems.
• Ensure compliance of all systems with Federal, State Local, and University standards.
• Supervise outside maintenance contractors performing daily maintenance/repairs on campus.
• Coordinate trades and service providers for mechanical, preventative maintenance, structural repairs, and customer requests.
• Manage and monitor related projects and the Work Request System for optimal performance.
• Analyze data to develop preventative maintenance programs to maximize efficiencies.
• Work with KGS to ensure systems are running optimally to support research and sustainability goals.
• Assist with long-term planning for mechanical and structural systems.
• Manage Environmental Health and Safety issues including confined space inventory and CFC management.
• Schedule and oversee all overtime projects performed by in-house trades and contracted personnel.
• Work with WSP on initial building commissioning and ongoing commissioning during construction and after occupancy.
• Supervise procurement of services, parts, and equipment for the Facilities group.
• Maintain parts and equipment inventory and stock emergency equipment closets.
• Assist in administration and enhancements of the SEAS Computer Aided Facility Management (CAFM) system.
• Monitor and maintain mechanical and Life Safety systems including HVAC, Electrical, Plumbing, Fire Safety Systems, elevators, and emergency power.
• Review plans and submittals for new and renovated building systems.
• Enhance trades shops to optimize work performance.
• Train existing and new trades staff.

Requirements

• Minimum of seven years of increasing responsibility in facility management.
• Experience with computer-based building control systems, mechanical and electrical systems operations, and maintenance.
• Strong working knowledge of relevant computer tools (MS Office suite, scheduling, work order system).
• Supervisory experience.

Nice-to-haves

• CFM certificate and/or BS/BA degree helpful.
• Strong computer and data analysis skills.
• Demonstrated ability to set up, schedule and complete multiple projects simultaneously.
• Diplomacy, negotiation, and consensus-building skills.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year, 12 accrued sick days, 12.5 holidays plus a Winter Recess, 3 personal days, and up to 12 weeks of paid leave for new parents.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs.
• Work/Life and Wellness: Child and elder/adult care resources, Employee Assistance Program, and wellness programs.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School.
• Tuition Reimbursement: 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses.
• Professional Development: Programs and classes at little or no cost.
• Commuting and Transportation: Various commuter options including discounted parking and public transportation passes.