Manager of Research Portfolio Administration

Harvard T.H. Chan School Of Public Health - Cambridge, MA

Full-time - Manager

Remote - Cambridge, MA

About the position

The Manager of Research Portfolio Administration at Harvard Medical School plays a crucial role in overseeing the research administration function within the Systems Biology department. Reporting to the Director of Finance and Administration, this position involves managing a team of grants managers, ensuring compliance with various funding agency regulations, and serving as a subject-matter expert for faculty and staff. The manager is responsible for a complex portfolio, liaising with the Transformational Awards Team, and fostering an inclusive and innovative work environment.

Responsibilities

• Oversee key aspects of the research administration function within the department.
• Lead a team of grants managers providing research administration support and financial management.
• Manage a large, complex portfolio and serve as the primary liaison to the Transformational Awards Team.
• Ensure effective staff management including hiring, training, and performance management.
• Strategically manage funds in partnership with Principal Investigators to achieve scientific outcomes.
• Oversee award expenditures to ensure compliance with budget limits and timelines.
• Prepare financial projection reports and analyze spending patterns.
• Maintain accurate records of personnel effort and assist with effort certifications.
• Oversee sponsored proposal preparation and post-award functions.
• Ensure compliance with policies set forth by various funding agencies.
• Collaborate with the DFA and Associate Director of Finance to document finance processes.
• Foster a culture of continuous learning and share information with relevant parties.
• Represent SysBio research administration on HMS committees as needed.

Requirements

• Bachelor's degree or equivalent work experience required.
• Minimum of 5 years' relevant work experience.
• Advanced knowledge of sponsored research regulations.

Nice-to-haves

• MBA or other relevant professional/master's degree or certification is a plus.
• Prior management experience is a plus.
• Experience with Microsoft Office Suite; advanced Excel skills.
• Excellent analytic, written and verbal communication skills.
• Ability to manage multiple, challenging projects in a fast-paced environment.

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year, 12 accrued sick days, 12.5 holidays, and up to 12 weeks of paid leave for new parents.
• Comprehensive medical, dental, and vision benefits, disability and life insurance programs.
• Child and elder/adult care resources, Employee Assistance Program, and wellness programs.
• University-funded retirement plan with contributions from 5% to 15% of eligible compensation.
• Tuition Assistance Program and Tuition Reimbursement for eligible courses.
• Professional Development programs and classes at little or no cost.
• Commuting options including discounted parking and public transportation passes.
• Access to Harvard athletic and fitness facilities, libraries, and discounts on services.