Manager, Operations

$49,140 - $75,600/Yr

Arizona State University - Tempe, AZ

Part-time,Full-time - Mid Level

Remote - Tempe, AZ

Educational Services

About the position

The Manager, Operations at Arizona State University (ASU) is responsible for overseeing the administrative, financial, and operational functions of the University Innovation Alliance (UIA). This role ensures efficient execution of day-to-day business activities within a fast-paced university setting, focusing on improving outcomes for all students, particularly those from low-income backgrounds. The position requires strong leadership and organizational skills, along with a thorough understanding of higher education administration, financial management, and compliance with university policies.

Responsibilities

• Oversee and manage the financial functions, including budgeting, accounting, forecasting, and financial reporting.
• Manage, reconcile, and audit monthly account and purchasing card transactions.
• Establish controls for approval of various actions within functional responsibility, such as personnel actions and expenditures.
• Administer personal services budget, expenditures, and revenues; review and authorize purchase of supplies, services, and equipment.
• Analyze and make recommendations for staffing, capital equipment/improvement, supplies, and service requirements.
• Develop recommendations for implementation of procedures for daily operations of assigned functions according to established policies; prepare and update internal manuals.
• Identify and implement operational efficiency improvements using financial metrics.
• Support senior leadership with financial planning, workload management, and decision-making.
• Receive, approve, and process all P-card purchases on behalf of the central team and manage P-Card exception requests as necessary.
• Monitor and ensure compliance with grant documentation, reporting, and purchasing activities.

Requirements

• Bachelor's degree in a field appropriate to the area of assignment.
• Five years of related administrative experience, including three years of supervisory experience, or nine years of related administrative experience with three years of supervisory experience.
• Demonstrated knowledge of fiscal policies, grant accounting, and HR policies.
• Experience with budget and financial software (e.g., Workday, PeopleSoft, ERA).
• Experience in financial transactions, payroll reconciliation, and PCard guidelines.

Nice-to-haves

• Experience with budget management, including preparation, forecasting, and monitoring.
• Advanced Excel skills, including formulas and pivot tables.
• Demonstrated knowledge with recruitment processes.
• Experience in analyzing reports, solving complex problems, and streamlining processes.

Benefits

• Disability insurance
• Relocation assistance
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan