Manager Program Administration

Safe Horizon • New York, NY

439d

About The Position

The Manager Program Administration at Safe Horizon plays a crucial role in supporting the Chief Program Officer and Director of Program Operations & Administration by overseeing the administrative and fiscal operations of the organization's program activities. This position emphasizes a trauma-informed, client-centered approach and requires collaboration with various internal and external stakeholders to ensure effective program management and compliance with funding requirements.

Requirements

• Bachelor's degree in a relevant field or equivalent experience.
• 3+ years of experience handling government and private contracts and grants.
• Demonstrated experience developing proposals for public and private donors.
• Knowledge of New York State and City grants and contracts.
• Excellent budget management skills, including tracking expenses and developing spending plans.
• Strong time-management and organizational skills, with the ability to multi-task and work independently.
• Excellent interpersonal and communication skills for liaising with diverse individuals.
• Proficient in MS Word, Excel, PowerPoint, and Outlook.
• Working knowledge of NYC and NYS grant databases is a plus.
• Prior managerial or supervisory experience is required.

Nice To Haves

• Experience with trauma-informed care practices.
• Familiarity with social justice issues in New York City.

Responsibilities

• Learn and integrate a trauma-informed, client-centered approach into work with clients and coach staff accordingly.
• Assist Program Leadership in describing program goals and objectives for funding requests.
• Review and monitor programmatic activities in the Client Management System (CMS) for reporting, invoicing, and quality assurance.
• Collaborate on developing annual budgets with the Finance team and program leadership.
• Coordinate audits conducted by internal and external auditors and prepare audit responses as required.
• Assist in developing administrative program procedures based on audit findings.
• Act as a liaison with related agency operating units such as Human Resources, Finance, and IT.
• Manage program purchases and expenditures, including vendor payment requests and expense reports.
• Oversee grant and contract-related administrative tasks, including budget modifications and justifications.
• Develop workflows to describe business processes for special projects.
• Supervise the Program Assistant in daily administrative tasks.
• Train and provide technical support to programmatic Contract Managers and Administrative Directors.
• Communicate policies and procedures to department staff and provide necessary training.
• Maintain knowledge of federal, state, city, and private funding sources.

Benefits

• Competitive salary range of $62,000 to $69,750 yearly.
• Potential for remote work with equipment support discussed during hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Social Assistance
• Education Level: Bachelor's degree