Manager, Purchasing and Sustainability

$67,000 - $73,000/Yr

Penguin Random House - New York, NY

Full-time - Mid Level

Remote - New York, NY

251-500 employees

Educational Services

About the position

The Manager, Purchasing and Sustainability at Penguin Random House plays a crucial role in supporting the Vice President of Corporate Services. This position involves managing purchasing activities, overseeing facilities contracts, and leading sustainability initiatives within the Corporate Services Department, which provides essential support functions for over 300 publishing imprints. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various stakeholders.

Responsibilities

• Manage pantry inventory and appliance orders and contract maintenance for headquarters office.
• Create purchase order numbers, place vendor orders, and perform goods receipt for mailroom and facilities department and one-off large projects.
• Allocate cost center codes for Autofleet claims and expenses, car purchase inquiries, and new car lease documentation.
• Provide backup support for purchasing department inbox for corporate office.
• Provide backup support for Staples account and billing, business cards and stationary orders, paper orders, and newspaper and magazine subscriptions.
• Oversight and maintenance of purchasing department shared folders.
• Track copier lease billing and fleet copier contract maintenance.
• Conduct monthly reporting for variance analysis of the 1745 Broadway building cost center.
• Conduct monthly reporting for variance analysis of Corporate Services cost center including overtime and outside personnel tracking for messenger service, mailroom, and security team.
• Track current and near-term extraordinary expenses and capital expenditures.
• Track Facilities and Mailroom staff services/hours for sublease tenants billback.
• Track Base Building construction and Tenant Improvement allowance costs for sublease tenants.
• Track Leasing Broker commission payments.
• Review Tenant Work Orders for sublease tenant related requests.
• Act as point person for Corporate Services department for ESG and Green Committee, including completion of green certification classes.
• Manage carbon audit data collection and annual reporting.
• Conduct building waste diversion monthly reporting for 1745 Broadway office and Shelton, CT warehouse.

Requirements

• A minimum of 3 years of experience in project management, purchasing, analysis, and accounting management.
• Prior office experience preferred.
• Strong time management, organizational and prioritization skills.
• Ability to work well under pressure and handle multiple responsibilities in a fast-paced environment.
• Proficient computer skills including in Microsoft Office (Excel, Word, Outlook, and PowerPoint), Microsoft Teams, and Adobe Acrobat.
• SAP experience preferred.
• Proficient oral and written communication skills, with the ability to communicate effectively with employees across all levels of an organization.
• Professional and friendly manner on the phone, over email, and via other written correspondence.
• Ability to pay attention to detail is essential.
• Handle sensitive and complex issues in a professional, discrete, and objective manner.

Nice-to-haves

• Experience with sustainability initiatives and green certifications.

Benefits

• Medical/Prescription drug insurance
• Dental insurance
• Vision insurance
• Health Care/Dependent Care Flexible Spending Account
• Health Savings Account
• Pre-Tax and Roth 401(k)
• Short and Long-Term Disability Insurance
• Life/AD&D Insurance
• Commuter Benefits
• Student Loan Repayment Program
• Educational Assistance
• Generous paid time off