Manager, Student Organization Business & Financial Operations

University of Miami - Coral Gables, FL

Full-time - Mid Level

Coral Gables, FL

Educational Services

About the position

The Manager, Business & Financial Operations is a vital role within the Department of Student Activities & Student Organizations at the University of Miami. This position is responsible for overseeing the financial operations related to approximately 300 registered student organizations, ensuring that all financial activities align with university policies and procedures. The manager will serve as a co-advisor to both the Student Activity Fee Allocation Committee (SAFAC) and the Graduate Activity Fee Allocation Committee (GAFAC), playing a crucial role in the allocation of over $2 million in student activity fee funding. This role requires a strong analytical mindset and exceptional organizational skills to set strategic priorities that enhance the student experience and support the department's goals. In addition to financial oversight, the manager will be responsible for preparing month-end financial reports, managing fiscal year-end responsibilities, and maintaining accurate records of all capital items purchased by student organizations. The position also involves processing financial documents, facilitating discrepancies with Accounts Payable, and advising students on financial policies and procedures. The manager will work closely with student leaders to ensure compliance with university regulations and provide training on financial processes. On the administrative side, the manager will supervise a Senior Financial Assistant and student finance interns, overseeing their hiring, training, and performance evaluations. This role also includes developing strategic goals for the business and finance area, managing the Student Organization Store, and collaborating with various departments to ensure accurate financial reporting and ledger reconciliation. The manager will also serve as a resource for graduate students regarding GAFAC funding and will be involved in marketing efforts for GAFAC events.

Responsibilities

• Serve as financial advisor to the Student Activity Fee Allocation Committee (SAFAC) and Graduate Activity Fee Allocation Committee (GAFAC).
• Attend SAFAC meetings and work with student leaders to ensure compliance with policies and procedures.
• Manage the transfer of funding from SAFAC to individual student organization accounts as needed.
• Work closely with SAFAC Treasurer to ensure accuracy in monthly financial reporting.
• Prepare month-end financial reporting for SAFAC to ensure adherence to budgetary parameters.
• Manage fiscal year-end responsibilities as directed by Student Affairs Financial Operations.
• Maintain records of all capital items purchased by student organizations.
• Serve as primary financial custodian of all accounts assigned to COSO-registered groups.
• Process and/or approve financial documents including purchase orders and reimbursements.
• Facilitate discrepancies associated with disbursed checks in collaboration with Accounts Payable.
• Assist with purchasing goods, services, and travel for student organizations.
• Monitor and audit all COSO-related accounts to ensure proper fund management.
• Advise students on university policies related to finances and disbursements.
• Provide training on various account forms and processes to student organization advisors.
• Prepare additional documents and reports to improve efficiencies in funding management.
• Illustrate monthly financial trends using collected data for SAFAC, GAFAC, and the Student Organization Store.
• Coordinate and oversee operational tasks related to GAFAC, including online applications and meeting logistics.
• Attend bi-weekly GAFAC meetings and act as a resource to the committee.
• Review and process approved meeting minutes and student reimbursements.
• Work with co-advisor on marketing materials for GAFAC.

Requirements

• Bachelor's degree in accounting, business, finance, or related field.
• Two years of experience in accounting or financial operations.
• Strong analytical and organizational skills.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with financial systems, preferably Workday.
• Ability to manage multiple tasks and deadlines effectively.
• Strong customer service and planning skills.

Nice-to-haves

• Experience working with university financial systems.
• Ability to train others and give presentations on university policies.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Professional development opportunities.
• Flexible scheduling options.