MANUFACTURING ADMINISTRATION ASSISTANT

$35,360 - $35,360/Yr

Mercer Valve Co. - Oklahoma City, OK

Full-time

Oklahoma City, OK

Fabricated Metal Product Manufacturing

About the position

The Manufacturing Administration Assistant plays a crucial role in supporting the Manufacturing Departments by managing documentation, record-keeping, and communication tasks. This position requires proficiency in various software applications and strong organizational skills to ensure efficient operations within the manufacturing environment.

Responsibilities

• Access attendance data system software to look up employee benefit time and schedules.
• Maintain confidentiality regarding employee paperwork, documentation, and information.
• Answer phones and document attendance requests by collecting information from department supervisors and managers.
• Coordinate with Human Resources to ensure paperwork accuracy.
• Update various spreadsheets and reports as needed.
• Process and prepare documentation for the Machine Department.
• Communicate with various Department leads to assess administrative needs.
• Print and laminate documentation and signs.
• Scan, save, and file logs/forms from various departments.
• Take notes and generate minutes for Department meetings.
• Type, edit, proofread, format, and print a wide variety of documentation.
• Collect signatures on a wide variety of paperwork as needed.
• Assist with Attendance paperwork and tracking as needed.
• Travel between buildings to work with other departments as needed.
• Assist in the documentation for service of outside vendors.
• Assist with the sales and service of the Equipment & Supply Department.
• Operate a golf cart to travel between buildings.

Requirements

• Proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Ability to type at least 40 WPM accurately.
• Ability to enter data on a computer accurately.
• Ability to follow structured instructions and formatting requirements for documentation.
• Ability to be highly organized and have excellent time management skills.
• Ability to problem solve.
• Ability to work independently and as part of a team.
• Ability to communicate well using both oral and written communication skills.
• Ability to maintain confidentiality with regard to trade secrets and employee information.
• Comfortable and flexible working in a Manufacturing environment.
• Ability to operate and maintain a company issued smart phone.
• Ability to operate a golf cart.