Marketing Administrative Assistant - A1390979CHI-PERM-4658

Beacon Hill Staffing Group - Chicago, IL

Full-time

Chicago, IL

Administrative and Support Services

About the position

The Marketing Administrative Assistant will provide essential support to the Chief Marketing Officers (CMOs) of an international law firm. This role encompasses a variety of administrative and marketing tasks aimed at ensuring the smooth operation of the CMOs' schedules and communication needs. The position is highly visible within the firm and operates on a hybrid schedule, allowing for both in-office and remote work.

Responsibilities

• Manage CMOs' schedules, including meetings, appointments, and travel arrangements.
• Act as primary contact for CMOs, handling correspondence, calls, and stakeholder communications.
• Prepare and edit documents, presentations, and reports.
• Coordinate meetings, videoconferences, and special events, managing logistics and materials.
• Maintain marketing and departmental calendars, documents, and staff information.
• Process invoices and expense reports via Chrome River.
• Cover phone and scheduling duties for directors as needed.
• Assist with departmental resources and employee recognition programs.
• Greet visitors and guests in Chicago.

Requirements

• Bachelor's degree preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• At least 5 years of experience in an administrative role, ideally within professional services.
• Strong project management and organizational skills.
• Experience with Microsoft Visio preferred.