Marketing and Administrative Assistant

Alliance Solutions Group - Newport News, VA

Full-time - Mid Level

Newport News, VA

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant II position at Alliance Solutions Group Inc. is a multifaceted role that combines marketing and administrative responsibilities. The successful candidate will be an integral part of the office team, tasked with supporting the company's marketing efforts and ensuring smooth administrative operations. The marketing responsibilities will include developing and distributing materials across various platforms, including print, digital media, and the company website. This role is crucial for enhancing brand awareness and generating leads that contribute to the sales of products and services. The candidate will be expected to maintain the company website, drive traffic, and utilize web analytics tools to optimize marketing campaigns, including email marketing, social media, and online advertising. In addition to marketing duties, the Administrative Assistant will provide a broad range of office administrative support. This includes accounting tasks, human resources assistance, executive support, project records management, and preparing reports that aid in decision-making. The position requires the ability to manage multiple responsibilities related to marketing, sales, administration, and customer support effectively. The candidate will also be responsible for preparing correspondence, participating in business meetings, managing records, processing requests, arranging meetings, and preparing for events such as conferences. The role demands a proactive approach to work, with an emphasis on maintaining professionalism and adhering to the company's core values. The candidate will be expected to plan and complete tasks efficiently, demonstrating strong organizational skills and the ability to communicate effectively in both written and oral forms. The position also requires the ability to work independently and exercise professional judgment in various situations. Overall, this role is essential for supporting the company's marketing and administrative functions, contributing to the overall success of the organization.

Responsibilities

• Develop and implement digital marketing campaigns to promote the company's services.
• Maintain the company website and drive traffic to acquire leads/customers.
• Utilize web analytics tools to measure site traffic and optimize marketing campaigns.
• Produce blogs, web content, and marketing literature for print and other collateral.
• Develop collateral for conferences, business development meetings, and publications.
• Perform administrative support functions for management and project leaders, including preparing correspondence and managing records.
• Participate in business meetings and arrange meetings for management.
• Prepare for events such as conferences and track/record expenses.
• Support business management through administrative tasks and improve the integrated management system.
• Plan and complete work efficiently, reflecting commitments to quality and safety goals.
• Demonstrate clear and effective written and oral communication skills.

Requirements

• High school diploma/GED required; Bachelor's degree in marketing or business administration desired.
• Minimum of 10 years' experience in a related field desired.
• Proficient with Microsoft Office products, especially Outlook, Excel, Word, and PowerPoint.
• Working knowledge of QuickBooks Online, Canva, and online survey forms.
• Advanced organizational skills, professionalism, integrity, and task-oriented work ethic.
• Eligible for a DoD security clearance.

Nice-to-haves

• Experience in a marketing role within a corporate environment.
• Familiarity with digital marketing tools and strategies.
• Ability to work beyond normal business hours when required.

Benefits

• Health insurance coverage.
• 401k retirement savings plan.
• Paid holidays and vacation time.
• Opportunities for professional development.