Marketing and Meetings Coordinator

The Monitoring Association - West McLean, VA

Full-time - Entry Level

West McLean, VA

About the position

The Marketing and Meetings Coordinator at The Monitoring Association (TMA) is a dynamic role focused on supporting marketing initiatives and event planning within the professional security monitoring industry. This position is ideal for a motivated individual eager to gain experience in marketing, communications, and event coordination, contributing positively to TMA's mission of protecting life and property.

Responsibilities

• Assist in developing and executing TMA's marketing strategies, including email marketing, social media, website updates, and print materials.
• Create and schedule engaging content for TMA's social media platforms (LinkedIn, Twitter, etc.) to promote events, member news, and industry updates.
• Support maintaining and updating the TMA website, ensuring accurate and timely posting of news, events, and resources.
• Assist in producing marketing collateral such as brochures, flyers, and digital graphics for events and member communication.
• Track and analyze marketing campaign performance and provide reports to measure success.
• Coordinate logistics for TMA's events, including annual conferences and events, webinars, and member meetings.
• Assist in the planning, promoting, and executing virtual and in-person events, ensuring smooth operations and successful attendee experiences.
• Liaison with venues, vendors, speakers, and sponsors to manage event details such as registration, AV needs, and catering.
• Support event registration, including setting up registration systems, managing attendee lists, printing and proofing badges, and responding to participant inquiries.
• Assist in post-event reporting and feedback collection to assess event success and identify areas for improvement.
• Draft, proofread, and distribute regular communications to TMA members, including newsletters, announcements, and press releases.
• Provide support in responding to member marketing and event participation inquiries.
• Help maintain an updated membership database and support outreach efforts to engage existing and potential members.

Requirements

• Bachelor's degree or equivalent work experience in marketing, communications, business, hospitality, or a related field.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to quickly learn and navigate marketing, event platforms, and membership databases, such as Growth Zone.

Nice-to-haves

• Knowledge of graphic design software (e.g., Canva, Adobe Creative Suite) and WordPress is a plus, but not mandatory.

Benefits

• 100% Paid Premiums for Health, Vision, and Dental Insurance (CareFirst BlueChoice).
• 100% paid Long and Short Term Disability & Life.
• 401k Profit Sharing Plan: 6% employer contribution after 1 year of full-time employment, 100% vested.
• Vacation, personal and sick leave provided.